Administrative Assistant II - School of Education

Administrative Assistant II

Reporting to the Dean or Associate Dean, the central focus of the Administrative Assistant II is serving as a receptionist and providing administrative support. This position specifically supports the Dean's Office and the Office of Field and Clinical Experiences to ensure they function efficiently and effectively. This position works in an exciting, fast-paced, and challenging environment that involves multitasking and managing a variety of projects and requests. The Administrative Assistant II must be skilled in organizational, task, and time management. Attention to detail and accuracy are critical. As an integral member of the team, the Administrative Assistant II frequently handles sensitive and highly confidential information and materials and is tasked with responding to internal and external demands.

Responsibilities include providing administrative support and assistance to the Dean, Associate Dean, and Director of the Office of Field and Clinical Experiences and Educational Partnerships, including making appointments, scheduling meetings, maintaining calendars and email; placing, answering, screening, and directing telephone calls, providing information or referral as required; assisting the public by providing general information by telephone, mail, or in person; taking comprehensive meeting minutes; managing daily operations of the School of Education including maintenance of office supplies; developing and preparing materials for meetings and other events for the School of Education; preparing correspondence, presentations, charts and coordinating various activities or events for the Dean, Associate Dean, and Director of the Office of Field and Clinical Experiences and Educational Partnerships. This includes handling of confidential information; maintaining office files; assisting as needed with the planning and execution of events including coordinating use of facilities and space on campus and collaborating with campus partners; performing other related duties as assigned.

Required qualifications include a 2 Year/Associate Degree and one or more years of related experience supporting multiple people or departments. Preferred qualifications include a 4 Year/Bachelor Degree and experience working in a college or university setting.

The proposed salary range is $34,800 - $41,700; salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, skills, and abilities include knowledge of various PC applications, customer service skills, communication skills, ability to learn various applications, college computing systems, and software, ability to perform accurate work with attention to detail, ability to work independently and collaboratively, ability to compose, punctuate, proofread, and summarize materials, ability to maintain confidentiality and sensitive information, ability to respond to various audiences accurately and calmly, ability to use sound judgment under pressure, ability to promptly and proactively follow through on tasks and close the loop, ability to anticipate needs and plan ahead, ability to quickly assess needs and determine solutions, skills in collaboration, interpersonal communication, and relationship building, proficient in oral and written communication, skills in various software platforms including Banner and Microsoft Office Suite, skills in organizational, task, and time management, excellent communication and human relations skills, demonstrated commitment to the mission, vision, and values.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at View phone number on click.appcast.io or email View email address on click.appcast.io.

Position of Trust + Education

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.