Office Administrative Assistant

Job Description

Job Description

***Must be FLUENT (speaking, writing, reading) in Spanish.***

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly and efficiently. Your proactive approach and exceptional organizational skills will support various administrative functions, facilitate effective communication, and enhance overall productivity. This position offers an exciting opportunity to contribute to a professional environment where your skills in office management, customer service, and technical proficiency will shine. If you thrive in a fast-paced setting and are passionate about providing outstanding support, we want to hear from you!

Responsibilities

• Manage front desk operations, including greeting visitors, answering the phone, and directing calls with excellent phone etiquette.
• Handle data entry tasks accurately using spreadsheets and productivity software, ensuring all records are up-to-date and well-organized.
• Support office management by maintaining filing systems and preparing documents through word processing and proofreading.
• Assist with client communication and customer support by responding promptly to inquiries via phone or email, providing professional assistance at all times.
• Utilize computer skills to operate office equipment, update databases such as QuickBooks for financial transactions, and perform general clerical duties.
• Assist with new employee onboarding, including coordinating training.
• Contribute to a positive office environment through excellent organizational skills, time management, and proactive problem-solving.
• Run occasional company errands, such as post office or DMV.

Requirements

• Proven experience in an office environment with strong clerical skills and familiarity with office management tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong typing, data entry, and proofreading abilities.
• Technical proficiency with computer literacy including familiarity with productivity software such as spreadsheets and document processing tools.
• Experience answering calls and demonstrating excellent phone etiquette for effective communication.
• Fluency in Spanish and English REQUIRED to support diverse client needs and enhance team communication.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities simultaneously.
• Previous experience in customer service or front desk roles that involve client communication and support.
• Knowledge of QuickBooks or similar accounting software is a plus for handling financial transactions accurately.

Join us in creating a vibrant workplace where your organizational talents make a real difference! We value someone that is dependable, flexible, and enjoys variety. No two days may be exactly the same, so the ideal candidate will be comfortable wearing multiple hats and jumping in wherever help is needed.

\nCompany Description

Prime Utility Services is a full service excavation, utility, and pipeline construction company
offering comprehensive and integrated solutions to meet your company needs.

Company Description

Prime Utility Services is a full service excavation, utility, and pipeline construction company\noffering comprehensive and integrated solutions to meet your company needs.