Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support a busy operations team in Wall, New Jersey. This Long-term Contract position focuses on handling prepaid account activity, maintaining accurate financial records, and ensuring timely processing of deposits and related transactions. The ideal candidate brings strong data entry accuracy, comfort with routine accounting tasks, and the ability to work effectively in a deadline-driven environment while providing dependable service to internal and external stakeholders.

Responsibilities:

• Manage the setup and ongoing maintenance of accounts, confirming that required forms and supporting documents are complete and properly recorded.

• Enter deposit activity with a high level of accuracy, process remote check deposits, and match transaction records against system entries.

• Perform daily balancing tasks by reconciling records to bank activity and investigating discrepancies until resolved.

• Handle claims payments, account closures, and end-of-day processing in line with established timelines and procedural standards.

• Organize incoming mail and route documents to the appropriate parties to support efficient department operations.

• Respond professionally to inquiries from funeral directors and consumers, delivering clear and timely customer support.

• Prepare correspondence, reports, spreadsheets, and transaction documentation while maintaining complete and well-organized records.

• Support month-end activities, including payment processing and distribution of recurring reports.

• Safeguard confidential account information and follow applicable policies, record retention standards, and regulatory requirements.

• Assist with additional administrative and accounting-related duties as needed within the department.

• 1+ year of experience in an accounting support, administrative finance, or similar transaction-focused role.

• Demonstrated accuracy in computer data entry and the ability to manage detailed financial information.

• Familiarity with light accounting duties, including deposits, reconciliations, and record maintenance.

• Experience handling bank deposit activity or other cash-related transactions in a detail-focused setting.

• Strong mathematical skills and the ability to identify and resolve discrepancies efficiently.

• Effective written and verbal communication skills with a customer service-oriented approach.

• Ability to manage multiple deadlines while maintaining accuracy, organization, and confidentiality.