Information Governance Specialist

Information Governance Specialist

Baker Botts is a leading international law firm recognized for its deep understanding of the industries it serves. With offices across major global markets, the firm delivers sophisticated legal services while cultivating a collaborative, inclusive culture where both attorneys and professional staff contribute to client success and organizational excellence.

The Information Governance (IG) Specialist position receives direct supervision from the regional IG manager. The position works as a member of the IG team and is responsible for ensuring the accurate and timely collection and transfer of data, ensuring the creation, maintenance, circulation/tracking and disposition of client/matter files utilizing the Firm's automated records management system (RM system) and document management system (DM system); maintaining physical records centers; providing basic functional support to end users of the RM and DM systems; and working on special departmental projects as assigned by the manager. This is a full-time, non-exempt position resident in our Houston office with excellent benefits.

The following functions and responsibilities represent the core of the IG Specialist position. Specific responsibilities under each area may vary slightly between offices. All tasks are performed in accordance to established Firm procedures or at the direction of the firmwide records manager, office, or regional manager of records services.

Primary Responsibilities

• Management of Electronic and Physical File Content
• Disposition of Client/Matter Files
• RM and DM System Support
• Administrative Support
• Other Duties & Responsibilities

Required

• Associate degree or higher.
• Minimum of three (3) years' work experience in information governance or records management.
• Experience using Microsoft Office applications.
• Advanced computer and software application skills.
• Ability to work effectively with a wide range of individuals.
• Strong written and verbal communication skills.
• Strong detail orientation.
• Ability to organize and maintain electronic and physical files.
• Ability to organize and prioritize numerous tasks, adjust to changing priorities, and complete tasks under time constraints.

Preferred

• Experience using iManage Work 10 and iRM.
• Experience using CAM and Power Desktop.
• Experience with database applications.
• Experience working in a law firm or corporate legal environment.

Extent of Contact

• Internal: Position involves a high degree of contact with secretaries, paralegals and attorneys. Position involves a moderate-to-high degree of contact with internal administrative departments.
• External: Position involves a low degree of contact with vendor representatives (e.g., offsite storage facility contacts).

Physical Requirements

• Must be able to lift boxes of files weighing approximately 35 pounds.
• Must be able to retrieve and replace objects from shelves up to 7 feet high.
• Must be able to push or pull a loaded book dolly or cart on carpeted or uncarpeted flooring without assistance.
• Must be able to sit, concentrate and work at a computer for long periods of time.

Working Conditions and Environment

• Work is normally performed in a standard office environment but may, on occasion, involve moderate exposure to dust, dirt and/or extreme temperature.
• Position is full-time and requires a five-day workweek and standard hours as outlined in the firm policy manual. Must be available to work overtime, including weekend hours, when necessary to meet established deadlines or stay current with occasional peaks in workload. Must be willing to change regular work schedule to meet the needs of the Firm.
• This role may be hybrid and will require a minimum of three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely.
• Periodic travel may be required between the Texas offices.

This position is not currently open to search firms, staffing agencies, or third-party recruiters. Unsolicited resumes submitted by agencies will not be considered at this time.

Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other basis protected by federal, state, or local law.