Payroll Representative

Job Description Job Description Roland DGA is in need of a hard-working, detail-oriented, and talented HR & Payroll Representative. The ideal candidate would be someone who can process timely and accurate payroll, administer our monthly billings from insurance providers, and support our employees while maintaining a strict code of confidentiality. If you work well in a multitasking, fast-paced environment with tight deadlines, and want to join a company that holds a strong value of integrity, this place is for you. The Roland DGA Family Roland DGA Corporation serves North and South America as the sales, marketing, distribution and service arm for Roland DG Corporation of Hamamatsu, Japan. Roland DG is a worldwide leader in wide-format inkjet printers for the sign, textile and personalization markets; engravers for awards, giftware, signage and direct part marking; and desktop 3D printers and milling machines for the dental CAD/CAM, product prototyping and medical industries. Roland DGA is a nine-time winner of the Orange County Register Top Workplace Award. We prioritize our positive culture and a creative, team-oriented environment, and offer an attractive benefits package including continuing education and 401k matching. If you are goal oriented and driven to grow both personally and professionally, then this is the company for you. POSITION PURPOSE The Human Resources/Payroll Representative plays a key role in ensuring accurate payroll processing, maintaining HR data integrity, and supporting a positive employee experience. This position provides support for payroll administration, HRIS updates, benefits processing, recruitment coordination, and employee engagement initiatives. The role requires exceptional attention to detail, strong communication skills, and the highest level of confidentiality. ESSENTIAL FUNCTIONS AND BASIC DUTIES • Maintains payroll information by collecting, calculating, and entering data. • Updates HRIS records by entering changes in exemptions, insurance/benefit changes, deductions, and job title/salary changes. • Prepares cash register reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. • Processes journal entries and reports for payroll. • Verifies time records for hourly and salary employees. • Calculate and verify commission earnings for payroll input. • Monitors PTO and prepares utilization reports. • Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments. • Responds to employee questions regarding payroll and benefits. • Processes insurance billings/adjustments/payments. • Assist with new hire processes and document preparation such as New Hire Benefit Orientation and set up in HRIS • Maintains employee paper and electronic files/records • Files government reports in a timely manner (OSHA/I9, EE01) • Participates and lead various committees including Benefits, Safety and Events and employee engagement events • Support employee events and programs • Manage employee snack station includes stocking and ordering supplies • Maintains employee confidence and protects operations by keeping human resources and payroll information confidential. • Be able to work hybrid schedule: 3 days in office and 2 days remote PERFORMANCE MEASUREMENTS • Payroll is processed accurately and on time. • HR and payroll data are maintained with high accuracy and integrity. • Compliance reports are completed accurately and submitted by required deadlines. • Employee inquiries are handled professionally and promptly. • HR/Payroll processes and practices support the company’s goals and foster a positive employee experience. QUALIFICATIONS EDUCATION/CERTIFICATION: Bachelor’s degree in business, human resources, or related field or equivalent combination of education and experience. REQUIRED KNOWLEDGE: • Payroll processing fundamentals. • HR practices, employment laws, and regulatory requirements. • Employee benefits administration. • HRIS experience and data entry best practices. EXPERIENCE REQUIRED: Experience in payroll and human resources administration required. SKILLS/ABILITIES: • Strong analytical and problem‐solving skills. • Excellent verbal and written communication. • High attention to detail and strong organizational skills. • Ability to manage multiple tasks and deadlines. • Strong interpersonal and customer‐service focus. • Advanced computer skills, including Excel. • Ability to maintain strict confidentiality. ADDITIONAL REQUIREMENTS: Due to payroll responsibilities of this position, candidate must be flexible with scheduling of personal time off to ensure timeliness and continuing in processing of payroll. SALARY RANGE: $57,000 - $67,000 depending on experience PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION TALKING: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly. AVERAGE HEARING: Able to hear average or normal conversations and receive ordinary information. REPETITIVE MOTIONS: Movements frequently and regularly required using the wrists, hands, and/or fingers. AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to prepare or inspect documents or products or operate machinery. PHYSICAL STRENGTH: Sedentary work; sitting most of the time. Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.) WORKING CONDITIONS NONE: No hazardous or significantly unpleasant conditions. (Such as in a typical office.) MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION REASONING ABILITY: Ability to apply logical or scientific thinking to define problems, collect data, establish facts, and draw conclusions. Able to interpret a variety of technical instructions and can deal with multiple variables. MATHEMATICS ABILITY: Ability to compute discount, interest, profit, and loss; commission markup and selling price; ratio and proportion and percentage. Above average Excel and Word skills. LANGUAGE ABILITY: Ability to read periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ability to prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style. Ability to conduct training, communicate at panel discussions and to make professional presentations. INTENT AND FUNCTION OF JOB DESCRIPTIONS Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Company Description About Roland DGA Roland DGA Corporation is the U.S.-based marketing, distribution and sales arm of Roland DG Corporation of Hamamatsu, Japan, a worldwide leader in the sign, graphic arts, fine art, vehicle graphics, UV, photography, engraving and 3D modeling industries. Founded in 1981 and listed on the Tokyo Stock Exchange, Roland DG is the world's number one provider of wide-format inkjet printers for the durable graphics market. We are Roland DGA, a 9-time winner of the Top Workplace in Orange County award and we need more stellar people like you to join our team! Company Description About Roland DGA\r\nRoland DGA Corporation is the U.S.-based marketing, distribution and sales arm of Roland DG Corporation of Hamamatsu, Japan, a worldwide leader in the sign, graphic arts, fine art, vehicle graphics, UV, photography, engraving and 3D modeling industries. Founded in 1981 and listed on the Tokyo Stock Exchange, Roland DG is the world's number one provider of wide-format inkjet printers for the durable graphics market. We are Roland DGA, a 9-time winner of the Top Workplace in Orange County award and we need more stellar people like you to join our team!