Secretary to Principal

Secretary to Principal

Terrell Independent School District is an Equal Opportunity Employer. No person shall, on the basis of national origin, race, gender, creed, religion, age, or handicap, be excluded from participation in, be denied the benefit of, or subjected to discrimination in employment, or recruitment consideration, or selection for full or part-time professional positions in the Terrell Independent School District.

In accordance with Terrell I.S.D. Board Policy DC (LOCAL) the following position is open:

Job Title: Secretary to Principal Work Days: 208

Reports to: Principal Pay Grade: According to TISD Salary Schedule Dept./School: Terrell Assigned Campus Start Date: 2026-2027 School Year

Contact Person: Jasmine Castaneda Human Resources Specialist

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications

Education/Certification

High School diploma or GED

Special Knowledge/Skills

Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles

Experience

One to three years of secretarial experience, preferable in a public education environment.

Major Responsibilities and Duties

Records, Reports, and Correspondence 1. Prepare written correspondence, forms, schedules, or reports using personal computer. 2. Prepare meeting agendas, and campus communication as requested, using typewriter or personal computer. 3. Maintain a daily teacher attendance log and records for substitute teachers.

Reception and Phones 4. Schedule meetings and appointments and maintain calendar for principal. 5. Assist students, teachers, and parents as needed. 6. Receive incoming calls, take reliable messages, and route to appropriate staff.

File 7. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication. 8. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory 9. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. 10. Prepare and process purchase orders. 11. Receive, store, and issue supplies and equipment. 12. Assist with coordination of faculty meetings and campus activities. 13. Assist with campus budget preparation. 14. Maintain inventory of fixed assets, equipment, and supplies.

Other 15. Sort, distribute, or deliver mail and other documents. 16. Maintain confidentiality. 17. Maintain friendly customer service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers. 18. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met. 19. Maintain a positive and professional tone in all communications (i.e., email, written, and verbal) 20. Perform other duties and accept other responsibilities as assigned

Supervisory Responsibilities

Monitor students while in office reception area.

Equipment Used

Personal computer, printer, copier, fax machine, and calculator.

Working Conditions

Mental demands/Physical Demands/Environmental Factors Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Daily in person attendance is an essential function for this position.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

As an employee of Terrell Independent School District (TISD), I acknowledge that I have read and understand Board Policy DH (Exhibit), which outlines the standards of ethical conduct expected of all district staff. I understand that compliance with these standards is a condition of my employment. I agree to uphold and adhere to the ethical, professional, and legal standards set forth in Policy DH (Exhibit) and to conduct myself with integrity, responsibility, and accountability in all aspects of my role. I understand that failure to follow these standards may result in disciplinary action, up to and including termination of employment.

By my signature, I have reviewed the above job description and directed any questions regarding clarification to the Human Resources Department.

Application Procedures

District Employees

1. Complete an internal application online at a. You may attach an updated resume b. You may attach a letter of interest addressing how your background and experience relate to the position's responsibilities and qualifications 2. Other credentials as applicable

Outside Applicants

1. Online Application a. You may attach a resume and a letter of interest addressing how your background and experience relate to the position's responsibilities and qualifications b. Other credentials as applicable 2. Official transcript(s) will be requested after a recommendation for hire is received

Terrell ISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies:

Melissa Nichols; Executive Director of Human Resources 700 North Catherine Street Terrell, Texas 75160

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