Administrative Officer

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Major Duties

At the full performance level (GS-11) the major duties of this position include, but are not limited to the following:

1. Responsible for keeping the organization's revenues and spending in balance through sound advice and prudent planning and management. Participates as a full member of the organization's leadership team with the Superintendent and other chiefs in formulating and annually updating program management plans and associated budgets, and oversees the preparation, consolidation, and submission of budget estimates and justifications for all programs.
2. Serves as the primary liaison with the centralized HR Talent Group and ensures that the Superintendent and leadership team receives sound advice and guidance on position management through collaboration with human resources, including provision of staffing analysis, succession planning, and facilitation of position management reviews.
3. In consultation with the HR Talent Group Representative, serves as the organization's contact point on labor-management and employee relations issues, providing coordination and assistance to managers and supervisors on negotiated labor agreements, poor performance, absenteeism, behavior problems, substance abuse, rights and entitlements, morale, etc.
4. Is responsible for providing information technology, connectivity, communications (local, long distance, cellular and/or satellite telephone, facsimile) and automation advice in support of programs for the organization, and for coordinating with DOI IT for service and technical support. Advises management on future and emerging technologies and in annual planning and budgeting cycles, identifies and prioritizes overall park or program needs for additional computing and telecommunications technology.
5. As a member of the organization's management team, the incumbent plans, analyzes, and monitors the formulation and development of administrative plans, programs, procedures, operating policies, internal controls, and program goals.
6. Oversees the following functions: Payroll and Timekeeping, Bills of Collection, Payment of Invoices, Housing, Travel, and other similar programs.
7. Oversees development of program or operations vulnerability assessments. Audits these areas and recommends steps to reduce vulnerabilities and correct errors. Reports on actions and recommendations.
8. Responsible for acquiring all goods and services the organization requires to accomplish its mission and programs. Reviews, makes recommendations, and verifies contracting packages are complete prior to forwarding them to the servicing Buying Office/Contracting Activity.
9. Oversees or performs the work of property management and control systems of the organization. Ensures that property is appropriately marked as Government property, oversees inventories of personal property and maintenance of records, advises Boards of Survey on regulations and procedures for investigating lost, damaged, or stolen property, and advises managers on property accountability and control practices.