Medical Education Program Specialist (UICOMP Surgery)

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Medical Education Program Specialist (UICOMP Surgery)

Hiring Department : Surgery

Location : Peoria, IL USA

Requisition ID : 1023843

Posting Close Date : 3/13/2024

About the University of Illinois Chicago

This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at

Description:

Under the direction of the Chair, the Program Director, the Director of Simulation, and the Associate/Assistant Program Director, organizes medical education activities, including Grand Rounds lectures, QI and research presentations, Basic Science Review, Oral Board Prep, and the Surgery Residency Preparedness Practicum. Under the direction of faculty mentors, develops, administers, coordinates and schedules all simulation activities, including resident procedural skills labs and courses, cadaver labs, FES and FLS courses. Compiles, organizes, and prepares examination materials for and schedules faculty and residents for Mock Oral Exams held bi-annually. Coordinates and assists in conducting portions of orientation for the incoming new surgical residents. Compiles and distributes the monthly conference schedule. Orders all catering needed for surgery conferences, meetings and trainings. Tracks resident and faculty attendance at all surgery conferences. Tracks faculty participation in educational activities to ensure core faculty engagement. Supports the Curriculum Committee in their development and implementation of curriculum for the general surgery residency per accreditation standards. With the department Chair, schedules the Department of Surgery M4 Surgery elective block rotations, serving as a liaison between the students and faculty. Maintains course descriptions and collects confidential evaluations from preceptors. Works with the UICOMP residents from Emergency Medicine, Family Practice, Internal Medicine, Med-Peds, and the Pediatric departments and schedules them into various Subspecialty Surgery electives. Distributes these elective schedules to residency coordinators. Notifies coordinators, residents, and contact persons or director of any elective schedule changes when they occur. Attends meetings as required by Academic Affairs. Uses information gained from meetings to recommend improvements for the M4 electives. Performs all administrative tasks necessary to onboard M4 students taking electives from UIC Rockford, UIC Chicago, and AT Still University, including arranging for their OSF IDs, scheduling aseptic training and mask fittings, and orientation as needed for electives. Assists Program Director and Residency Coordinator in determining processes for recruitment of new residents and fellows. Enters all candidate information in Thalamus, coordinates invitation of candidates, schedules faculty and resident interviewers, and coordinates the interview process and department presentations. Will compile rubric of faculty interview results for the selection and ranking of candidates. Takes minutes during recap sessions after recruitment interviews in order to prepare for rank meetings and prepares materials for rank meetings. Perform other related duties and participate in special projects as assigned.

Qualifications:

Minimum Qualifications

• High school diploma or equivalent.

• Any one or combination totaling four (4) years (48 months), from the categories below:
  • College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
  • Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

For fullest consideration please submit your application by 3/13/2024 at:

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

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