Human Resources Assistant / Executive Assistant to the Chief People Officer

People & Culture Assistant / Executive Assistant To The Chief People Officer

Essen Health Care is seeking a highly organized, proactive, and service-oriented People & Culture Assistant / Executive Assistant to the Chief People Officer to support both the day-to-day operations of the People & Culture department and provide executive-level administrative support to the Chief People Officer.

This role serves as a key liaison between leadership, employees, candidates, and external partners while ensuring the smooth execution of HR initiatives, projects, communications, and executive priorities. The ideal candidate thrives in a fast-paced healthcare environment, maintains strict confidentiality, and demonstrates exceptional attention to detail, professionalism, and follow-through.

Responsibilities

• Manage the CPO's calendar, meetings, and scheduling priorities.
• Coordinate leadership meetings, prepare agendas, and distribute meeting materials.
• Take meeting notes and track action items to completion.
• Assist with preparing presentations, reports, and executive communications.
• Manage travel arrangements, expense reports, and executive administrative tasks.
• Prioritize incoming requests and communications on behalf of the CPO.
• Serve as a liaison between the CPO and internal stakeholders, leaders, and external partners.
• Support special projects and strategic initiatives as assigned.

• Assist with employee onboarding, orientation coordination, and new hire communications.
• Maintain personnel files and HR documentation in compliance with company policies and regulations.
• Support employee engagement, recognition, and culture-building initiatives.
• Coordinate employee events, training sessions, leadership meetings, and department activities.
• Assist with recruitment coordination, interview scheduling, and candidate communications.
• Prepare employment letters, HR forms, reports, and employee communications.
• Track onboarding, compliance, training, and credentialing-related documentation.
• Support performance review cycles and employee development programs.
• Assist with maintaining HR dashboards, reports, and workforce metrics.
• Provide administrative support for benefits enrollment, employee relations matters, and HR projects.

• Manage multiple projects simultaneously while meeting deadlines.
• Create and maintain tracking systems, spreadsheets, and project documentation.
• Coordinate cross-functional initiatives with Operations, Finance, Credentialing, Compliance, and Clinical Leadership.
• Maintain confidentiality of sensitive employee, organizational, and executive information.
• Identify opportunities to improve administrative and operational processes.

Qualifications

Required

• Associate's degree required; Bachelor's degree preferred.
• 2+ years of administrative, executive assistant, HR coordinator, or related experience.
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Excellent attention to detail and follow-through.
• Ability to manage competing priorities in a fast-paced environment.

Preferred

• Experience supporting C-suite or senior-level executives.
• Experience in healthcare, human resources, or talent acquisition.
• Familiarity with HRIS, ATS, and workforce management systems.
• Experience coordinating projects across multiple departments.

Core Competencies

• Professionalism and Executive Presence
• Confidentiality and Integrity
• Organization and Attention to Detail
• Relationship Building
• Communication Skills
• Problem Solving
• Adaptability and Flexibility
• Customer Service Mindset
• Initiative and Accountability

Equal Opportunity Employer

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.