Administrative Specialist

Advertisement Closes 09/13/2026 12:00 AM Pay Grade Grade 16 Salary $19.15 - $23.82 Time Type Full time Health Department Barren River District Health Department Summary Supervises a program(s) that typically performs work of moderate difficulty and complexity in support of the day-to-day operation of the health department. Description CHARACTERISTICS OF THE CLASS CHARACTERISTICS OF A CLASS: ARE GENERAL STATEMENTS INDICATING THE LEVEL OF RESPONSIBILITY AND DISCRETION OF POSITIONS IN THAT JOB CLASSIFICATION. Supervises a program(s) that typically performs work of moderate difficulty and complexity in support of the day-to-day operation of the health department. Assignments would include program administration, organizational analysis, budgets, contracts, facility management, computer system(s) and personnel, interpret, monitor, and analyze information regarding operating policies and procedures, administer budget(s) and coordinate staff personnel matters. Minimum Requirements MINIMUM REQUIREMENTS ARE COMPREHENSIVE STATEMENTS OF THE MINIMUM BACKGROUND AS TO EDUCATION, EXPERIENCE, AND OTHER QUALIFICATIONS WHICH WILL BE REQUIRED IN ALL CASES AS EVIDENCE OF AN APPOINTEE'S ABILITY TO PERFORM THE WORK PROPERLY. Education Option 1: Bachelors degree in Business Administration, Public Administration, Public Health, Community Health, Accounting, Human Resource Management, Computer Science or related degree and one (1) year in administrative activities such as fiscal and budgeting activities, personnel and planning or closely related activities. - OR - Option 2: High School diploma and six (6) years of experience in personnel activities, fiscal and budgeting activities, office management or closely related activities. Experience (N/A) Substitution Clause Education in the subjects listed above will substitute for the experience on a year for year basis not to exceed five (5) years. Special Requirements (None) Post Employment Requirements EMPLOYEES IN THIS CLASS WILL BE REQUIRED TO OBTAIN CREDENTIALS OUTLINED BELOW WITHIN A REASONABLE TIME, OR IF EMPLOYEES POSSESS SUCH CREDENTIALS AT THE TIME OF HIRE THEY WILL BE REQUIRED TO MAINTAIN THOSE CREDENTIALS SO LONG AS THEY ARE EMPLOYED IN THIS CAPACITY. Examples of Duties or Responsibilities Provides direct supervision of assigned administrative/program functions. Interprets, administers, and ensures compliance with all departmental personnel policies and procedures throughout the agency; conducts investigations, studies, and/or research on a variety of assigned projects, prepares final reports, coordinates project activities as needed. Ensures appropriate response to Open Records Act requests, provides technical assistance to the Board of Health, public and local officials upon request. Administers the drug and alcohol testing program, payroll, prepares routine reports, distributes daily assignments, develops training, procedural manuals, and training programs, and participates in interviewing, selecting, onboarding, coordinating, and evaluating employees. Typical Working Conditions and Unique Physical Requirements INCUMBENTS IN THIS CLASSIFICATION WILL TYPICALLY PERFORM THEIR PRIMARY JOB DUTIES UNDER THESE CONDITIONS. THESE CONDITIONS MAY CHANGE ON OCCASION IN PERFORMING THE DUTIES OF AN INDIVIDUAL POSITION. Work typically is in the office. Additional Requirements Applicants and employees in this classification may be required to submit to a drug screening test and background check according to the agency’s policies. Date Class Established 07-01-2006 Date of Last Revision 10-03-2022 Equal Opportunity Employer An Equal Opportunity Employer M/F/D Local Health Departments THE LOCAL HEALTH DEPARTMENTS DO NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, AGE, DISABILITY, SEXUAL ORIENTATION, GENDER IDENTITY, ANCESTRY OR VETERAN STATUS. REASONABLE ACCOMMODATIONS ARE PROVIDED UPON REQUEST. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. Local Health Personnel Branch Local Health Personnel Branch - Cabinet for Health and Family Services (ky.gov) Mission The Kentucky Department for Public Health (DPH) is responsible for developing and operating state public health programs and activities for the citizens of Kentucky. The mission of DPH is to improve the health and safety of people in Kentucky through prevention, promotion and protection. The department oversees programs designed to improve the lives of citizens and visitors through prevention of negative health outcomes, promotion of healthy lifestyles and protection from diseases, injury and environmental health impacts. DPH has almost 150 different programs to help Kentuckians become healthier in cooperation with its partners such as local health departments, universities, private providers, etc. To support many of these programs, the department relies on high-quality data to guide decision making at the state and local levels such as the Behavioral Risk Factor Surveillance System, Immunization Registry and Office of Vital Statistics. The department is organized into seven divisions with the Commissioner's Office providing oversight and support for the divisions and programs. The Office of Health Equity and the Public Health Nursing Office are located in the Commissioner's Office. More information about each division can be found under Related Agencies at the bottom of this page. #J-18808-Ljbffr C303 Barren River District Health Department