Field Service Coordinator

Service Coordinator

The specific pay rate and level will depend on the successful candidate's qualifications, prior experience and location.

A Day in the Life

As the Service Coordinator you will answer incoming calls with requests for operating instructions or service of equipment. You will prepare work order notices and schedule dispatch of Company's in-house service technician. Recommend use of external contractors where needed. If you are a good fit, you will possess strong verbal and written skills and be adept in communicating with all levels within the company and within the customer's organization. The right person will conduct recurring routine tasks in a detailed and organized manner that affect cross department and functional success. Able to multitask, a fast learner, and to be flexible in all situations are a must.

What You'll Do

• Answer incoming telephone calls from customers and politely and effectively works with customer to describe service requirement and schedule visit from service technician.
• Consider time sensitivity of requests to ensure customer satisfaction
• Generate schedule for service technician
• Troubleshoot some items via telephone and shares appropriate resources with customers
• Provide administrative support to service department
• Act as back up to Administrative Coordinator and Operations team with regards to phone coverage and service call tickets.
• As needed, conduct safety audits and maintain safety training documentation
• Performs other duties as assigned

Must Haves

• Experienced administrator
• Excellent organization and customer service skills
• Proven ability to multi-task, managing multiple projects
• Strong verbal and written communication skills
• Microsoft Office proficiency – Excel, Word, PowerPoint

Nice to Haves

• Microsoft Office certification is a plus
• Bi-lingual Spanish reading, writing, and speaking is highly preferred
• Familiarity with customer management and service coordination tools; exposure to additional technologies such as AI is a plus

Perks

• It's a great place to work where you are given the space to share ideas and opinions and the bottom-line is "YOU" matter!
• We value our employees' Quality of Life, and when it comes to mental health, recovery, and self-care, there is no one-size-fits-all approach that is why we provide resources where employees can find information on several wellness topics like nutrition, exercise, emotional health, and more!
• We all need to rest and recharge that's why in addition to vacation and sick time we also offer 10 days + 2 half days company-paid holidays!
• We offer a variety of benefits that offer you flexibility and choice, a simple selection experience, and the ability to take control over your benefit spending.
• 401(k) Retirement Plan with Company Match.
• Life is unpredictable, having Company Paid Life Insurance and knowing that your loved ones will be protected financially in the event of an unexpected death can give you peace of mind.
• We also offer DailyPay, HSA, FSA, EAP and Pet Insurance!

Flexibility & Evolving Responsibilities

This job posting is intended to convey the general nature and level of work expected in the role. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Responsibilities may evolve over time, and team members may be asked to take on additional tasks or adjust their focus in response to changing business needs—sometimes with or without prior notice. This flexibility is a valued part of our culture and supports our commitment to collaboration, agility, and shared success.

Equal Employment Opportunity & Hiring Requirements

Pre-employment screenings are conducted after a conditional offer of employment is extended, in accordance with fair hiring laws. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, on the basis of disability and any other legally protected status. We are interested in every qualified candidate who is legally authorized to work in the United States on a permanent basis. At this time, we do not sponsor employment visas or provide immigration sponsorship now or in the future. Our company uses E-Verify to confirm employment eligibility.

AI Use in Our Interview Process

You are welcome to use AI tools to prepare in advance for our interview process. During interviews, however, candidates should respond based on their own knowledge, experience, and perspective without real-time assistance from AI or another person. This helps us have an authentic conversation and evaluate candidates consistently. If you need a reasonable accommodation to participate in the interview process, please let us know.