Substitute Secretary

Substitute Secretary


Reports to : Building Principal


Supervises : N/A


Qualifications :

Technology Skills and Previous District Office expereince highly preferred.

1. Certification from a secretarial school, secretarial coursework in high school or comparable secretarial experience
2. High School Diploma
3. Must have proficient computer skills; proficient skill in Microsoft Word and Excel required; knowledge of public school operations and organization, budget preparations, and the negotiations process is a must; strong organizational and analytical skills are essential
4. Demonstrates the ability to communicate effectively in the English language, both orally and through written expression
5. Completes required medical review and immunizations
6. Passes required criminal history background check
7. Provides proof of U. S. citizenship or legal resident status

Job Goals :

1. Provide and/or maintain an environment favorable to learning, personal growth, personal safety, and well-being
2. Establish rapport with pupils, guide pupils so that they develop skills, attitudes and knowledge needed to provide a foundation for continued growth
3. Maintain positive and collaborative relationships with other staff members and members of the school community at large
4. Sensitive to and respectful of the diverse backgrounds, characteristics, preferences, and beliefs of the members of the school community

Performance Responsibilities :

1. Upholds and enforces school rules, administrative regulations, and Board policies
2. Communicates professionally within the school community
3. Prepares, assembles, and distributes (if applicable) all confidential material needed for the agenda, committee meetings, application process, board elections, and/or contract negotiations
4. Obtains, gathers, and organizes pertinent data as needed and converts to usable form
5. Assists administrator with preparation of confidential reports and presentations
6. Screens personal and telephone requests of various departments and members of the public and refers them to the proper administrator for resolution
7. Follows-up on all matters requiring administrator's attention
8. Performs general office duties typical of a private secretary - e.g., filing, correspondence, appointment calendar, etc.
9. Orders and maintains supplies as needed
10. Takes and transcribes dictation of various types, as required, including Board minutes (if applicable)
11. Maintains good public relations with all staff members and the general public.
12. Performs other similar duties as assigned and appropriate to the office
13. Perform other duties as assigned by the Superintendent and/or his/her designees

Environmental Demands :

1. Occasional exposure to a variety of weather conditions
2. Exposure to both heated/air conditioned and non-climate controlled environments
3. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment
4. Potential exposure to a variety of childhood and adult illnesses
5. Exposure to a workplace that is usually quiet, but can be noisy at times

Terms of Employment : 10 or 12 months


Salary : Salary to be determined by the Board of Education


Evaluation : Performance of this job will be evaluated annually in accordance with state law and the provisions of the Board's policy on evaluation


Date Adopted: April 17, 2008


Revised: May 17, 2012


Revised: April 19, 2017