Administrative Assistant- for Homeowners Associations

Job Description

Job Description

Benefits/Perks

• Offer Medical, Dental, Vision, and 401k
• Paid Time Off

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls and emails, including system inquires, handling maintenance calls with owners, board members, and vendors, scheduling appointments, issuing work orders, letter writing for any correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.  Candidate does need to know how to type for this position and we are looking for close to 65wpm. Need to be familiar with windows system, Microsoft office (word, excel, outlook). Please note typing is a requirement for this position and we will need to see where your skills are at when you come in prior to meeting with us.

Responsibilities 

• Answer incoming phone calls and route them to the appropriate person or handle maintenance call, violation, requests, etc.
• Calendar deadlines for tasks on desk.
• Write emails, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system electronically and hard copy files if needed.
• Develop, update, and maintain relevant office procedures and system.

Qualifications

• High school diploma/GED required, associate’s degree or administrative training is not required.
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and systems
• Excellent computer skills and knowledge of Microsoft Word, Outlook. We will train on our custom software.
• Highly organized with excellent time management skills and the ability to prioritize deadlines.

L ooking For

• Strong customer service, busy phones. Multi-tasking, fast-paced, good time management and organization skills. Very busy office so must be able to work in a busy environment.
• We want team-oriented people who have a lot of patience and flexibility.
• You will work directly with community managers, board members, homeowners and vendors. No experience needed in our industry but needs to have good customer service skills/background. We will do hands on training with the person we hire for our industry, and programs. 
• Can work full time; Our office hours are Monday- Friday, 8:30-5:15 with lunch from 12-1.