Administrative Assistant

Administrative Assistant - Operations & EventsLHH has partnered with a growing professional services firm in Salem is seeking an Administrative Assistant to provide day-to-day operational and administrative support to the Firm Administrator. As the organization continues to expand, this role will play a key part in keeping internal operations running smoothly while supporting firm events, marketing efforts, and special projects.This is a great opportunity for someone who enjoys variety, takes initiative, and wants to grow into a more senior administrative or operations role over time.Position OverviewThe Administrative Assistant will serve as a trusted support partner to firm leadership, handling administrative coordination, event planning, and marketing-related tasks. The role offers both structure and creativity, with opportunities to propose new ideas and take ownership of projects.Key ResponsibilitiesProvide direct administrative support to the Firm AdministratorCoordinate sponsorships and firm participation in external events, including tracking RSVPs, managing calendars, sending reminders, and organizing materialsSupport marketing efforts tied to events, including ordering promotional materials, coordinating holiday gifts, and assisting with client-facing initiativesPlan and execute internal firm events such as monthly lunches, holiday celebrations, and seasonal gatherings, with planning horizons ranging from 3 to 12 monthsManage general office operations, including office supplies, vendor coordination, and mass shredding projectsAssist with logistics related to an upcoming office move (planned for January 2027)Handle scheduling, communications, and follow-ups with professionalism and discretionSupport special projects and operational needs as they ariseWhat They're Looking ForPrior administrative experience preferred; legal or professional services experience is a plus but not requiredBackgrounds may include administrative assistant, receptionist ready for the next step, event coordinator, marketing support, or office managerStrong organizational skills with the ability to manage multiple prioritiesExcellent written and verbal communication skillsProactive, self-directed work style with consistent follow-throughReliable and dependable, with a strong sense of ownership and accountabilityComfortable working closely with firm leadership and keeping them informed on progress, decisions, and timelinesCreative mindset with interest in contributing ideas for events, marketing, or office initiativesCompensation & BenefitsLocation: Salem, ORPay Range: $25-$30 per hour, Temp to Hire or Direct Hire (up to $35/hr for candidates with office management-level experience) Schedule: Full-time, on-siteMedical insurance (firm pays a significant portion of the premium); dental and vision available Benefits begin the 1st of the month after 60 working days401(k) eligibility after 1 year, with historical employer contributions of up to 10% of gross wagesPaid life insurance and long-term disability coveragePaid Costco membershipPTO accrued at 10 hours per month during the first year (increases annually)7 paid holidays per yearFirm-paid individual YMCA membership (upgrade options available)Monthly firm-provided lunches and weekly Friday coffeeSupportive, people-focused culture with regular team activities Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Available paid leave may include Paid Sick Leave, any other paid leave required by Federal, State, or local law, and Holiday pay upon meeting eligibility criteria.Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance