Medical Administration Officer

Job Title

Medical Administration Officer

Job Description

The purpose is to serve as the Chief, Health Administration Service responsible for the management and execution of business activities, critical support services, and long-range strategic planning for the Central California Health Care System (CCHCS). Major duties for the position include but are not limited to:

High-Level Program Management, Integration, and Leadership 30%

• Oversees service management through subordinates managing the daily operations of the sections of Health Information Management.
• Provides a base for sound administrative practices, defines responsibilities for carrying out specific functions, provides recognized authority of unauthorized action or unfavorable criticism and facilitates decision to promote consistency of interpretations and application across organizational lines.
• Design and implement internal and external customer service studies to analyze/evaluate study results and data to identify opportunities and gaps, engage in process improvement activities, and/or track goal/objective progress.
• Makes recommendations on new modified developments, priorities, and objectives to improve performance in major administrative operations.
• Reviews and analyzes computer generated workload, cost and budget reports on a monthly/quarterly basis in order to verify the accuracy of the data, noting trends, and analyzing variances

Strategic and Business Planning 30%

• Analyzes and evaluates studies conducted by subordinates, performance metrics/measures, and other data/information sources to identify opportunities for improvement.
• Responsible for the administration and management of the service sections. This includes formulating tactical and strategic goals, objectives, plans and programs for the service.
• Develops, implements, monitors and adjusts plans to effectively and cost-efficiently accomplish the mission with budgetary constraints.
• Provides leadership in the development, execution, and management of the annual business plan supporting the service's strategic direction and daily operations to include the planned evaluation, allocation, and execution of resource plans.
• Participates in the formative stages, in overall facility managerial planning to assure that an awareness of medical administrative issues and implements are considered and influence management decisions.

Management Reports and Analytical Studies 20%

• Researches, investigates, and conducts comprehensive studies relating to the effectiveness and efficiency of major administrative and management operations.
• Conducts analytical studies of manpower, workload, space, equipment and other resource utilization as requested or independently when personal judgment deems it appropriate to obtain information necessary to the decision-making process.
• Establishes schedules for planning, coordination, and accomplishment of work to facilitate the planning process.

Program Coordination and Management 20%

• Identifies trends, accomplishments and/or deficiencies related to the program to devise solutions or propose alternate courses of action.
• Communicates and coordinates with appropriate medical center personnel, Resource Management personnel and VISN staff to overcome technical data collection concerns, software use, and validation of workload accuracy.
• Analyzes and evaluates the effectiveness of the Medical Center clinical center operations and program in meeting established goals and objectives.
• Exercises managerial authority to set long range goals and objectives, translate objectives into specific service projects, determine program emphasis, plan for long range staffing and organization needs, manage organizational changes, and decide of the full range of personnel actions affecting service and subordinate level staff.
• Demonstrates consistent emphasis on equal opportunity, affirmative action, and avoidance of discrimination in employee selection, promotion, training and other personnel activities and actions.

Work Schedule: Full-time; Monday - Friday; 0800am-4:30pm

Virtual: This is not a virtual position.

Position Description/PD#: PD03374O

Relocation/Recruitment Incentives: May be authorized for highly qualified candidates

Critical Skills Incentive (CSI): Not authorized

Permanent Change of Station (PCS): Not authorized