Facilities Manager

Facilities Manager – Cleveland Position Summary The Facilities Manager oversees the appearance, maintenance, and overall functionality of the firm’s physical facilities across multiple offices. The role works closely with the Director of Facilities and local Office Administrators to ensure efficient operations, vendor management and project coordination. The position is hybrid with home-work flexibility. Essential Functions Oversee general office and building maintenance, including asset procurement, preventive maintenance, cleaning, and related service contracts. Resolve facility issues (HVAC, doors, flooring, appliances, finishes, and overall workplace conditions) in coordination with vendors, Office Administrators, building site management and landlords. Track status of requests made through building-specific maintenance portals to ensure timely resolution in close coordination with building management and Office Administrators. Act as primary liaison to Office Administrators, fully addressing office-specific physical asset needs while maintaining firm-wide standards. Forward IT-related A/V, telecommunications, connectivity hardware and infrastructure needs to the Benesch IT team and track progress with project teams, property management and specialized vendors. Review and negotiate contracts for supplemental services (HVAC maintenance, fire extinguisher certification, janitorial services, routine appliance/equipment maintenance, furniture cleaning and repair, artwork, plant services) to ensure quality, compliance and cost control. Verify accuracy of vendor invoices and submit them for timely processing and payment through the Benesch AP system. Plan, coordinate and execute small to medium intra-office personnel moves, organizing logistics, communicating with affected personnel, Office Administrators and building management, and coordinating cross-functional teams. Support large office moves, reconfigurations and space planning as requested. Assist with small construction and office improvement projects, including vendor communication, scheduling, status updates, and coordination with building management and Office Administrators to minimize business disruption. Manage furniture lifecycle (repair, replacement, installation, maintenance, cleaning) and drive standardization of furnishings and related supplies across offices where applicable. Coordinate procurement and upkeep of workplace assets and equipment (appliances, carpets, floor mats, signage, artwork, plants). Routinely travel to various firm offices to proactively maintain office aesthetics, appearance and asset-related functionality. Other duties as requested or assigned. Qualifications The Facilities Manager should possess a Bachelor’s degree or equivalent experience and 3-5 years of facilities management experience, preferably in a law firm or professional services environment. Candidates must have demonstrated experience managing vendors, contracts and multi-site operations, and a proven ability to build effective working relationships with Office Administrators, office leadership and cross-functional teams. Experience supporting office moves, renovations or construction projects is desired. Strong organizational, communication and problem-solving skills are required, along with proficiency in facilities management and building systems. Ability to manage multiple priorities in a fast-paced environment and willingness to travel as needed is essential. Salary range: $102,000 to $130,000. The base pay is based on market location and may vary depending on job-related knowledge, skills and experience. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package. Benesch is an equal-opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where the applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information or any other characteristic protected by federal, state or local law. Applicants who require assistance or an accommodation during the application process due to a disability should contact the Benesch Human Resources Department by phone at View phone number on click.appcast.io or email Christine Watson at View email address on click.appcast.io. #J-18808-Ljbffr