Communications & Promotions Coordinator

Position Details

Position Information

Announcement Number STAFF - VA - 26443

For questions regarding this position, please contact:

Alyssa Simmons

Associate Director of Operations

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Classification Title Events/Promo Coord II

Working Title Communications & Promotions Coordinator

Brief Position Overview

Be part of the Admissions team that serves as the front door to the university, shaping the first impressions that change the lives of prospective students and their families. This in-office position coordinates the creative development, design, and messaging strategy behind undergraduate recruitment publications, marketing campaigns, and communications, bringing both vision and execution to how the university presents itself to the next generation of students. The position also manages mailing processes, prospective student data, and outreach to a diverse group of stakeholders in support of the Office of Admissions’ recruitment mission.

Position Number 4M0616

Department Admissions

Division Division of Student Success

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary Salary commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Office of Admissions leads the university’s efforts in marketing, recruitment, application processing, and orientation for new undergraduate students, while maintaining the records and upholding the policies and procedures set by the Board of Regents and University regarding admissions, residency, transfer credit, and enrollment. We are a focused, high-energy team committed to connecting students with opportunity in higher education, and we’re looking for someone who brings that same sense of purpose. The ideal candidate is organized, creative, communicates with clarity, and is genuinely motivated by the chance to play a meaningful role in shaping how students experience the university for the very first time.

Duties and Responsibilities

• Manage calendar of promotional communications, including publications, email, and mailings, collaborating with Admissions team members to generate and edit content and meet deadlines for undergraduate student recruitment.

• Coordinate updating, proofing, printing, and logistics of marketing materials and publications.

• Coordinate large-scale printing and mailing logistics with off-campus partners.

• Collaborate with University Communications and printing partners to enhance, design, and update new student recruitment print, email, online, and electronic communications.

• Manage inventory, storage, logistics of publications and marketing materials.

• Develop and maintain positive relationships with a wide variety of campus departments and partners.

• Extract and harmonize mailing data from university databases (such as Banner and the CRM ).

• Oversee student address updates/corrections provided by the USPS in the CRM and MSU database (Banner).

• Assist the Director of Admissions with special projects, as needed

Required Qualifications – Experience, Education, Knowledge & Skills

• Professional experience with marketing or graphic design, and experience with project management and associated design programs such as Canva.

• Bachelor’s degree in Marketing, Graphic Design, or Communications.

• Strong editing and proofreading skills, with an eye for design, layout, and messaging in print communications.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Experience with college/university student recruitment efforts.

• Experience with marketing or graphic design, and experience with project management and associated design programs such as Canva.

• Bachelor’s degree in Marketing, Graphic Design, or Communications.

The Successful Candidate Will

• Demonstrated ability in effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision, while maintaining a positive, effective, and professional approach.

• Demonstrated ability designing, formatting, and proofing business correspondence and electronic communications.

• Create and develop content to engage a diverse population of prospective students in the process of pursuing higher education.

• Experience, or interest and willingness to learn, data processing and extraction from databases such as Banner and the CRM .

• Demonstrated ability developing and maintaining detailed, accurate record keeping systems.

• Knowledge of and demonstrated ability in accurately following administrative policies, requirements, and procedures.

• Exercise initiative and good judgment with consistency.

• Effectively operate work-related equipment.

• Possess the ability to communicate effectively with employees and the public in person, over the phone and by email.

• Ability to establish and maintain effective working relationships with co-workers and the public in a team-oriented environment.

• Ability to represent the Office of Admissions and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on 6/26/26 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for new sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.