Program Administrative Assistant

JB Management Inc. Program Administrative Assistant Location: Syracuse, NY Position Summary: All local in-processing and administrative actions of employees Coordination and processing of employee travel requests Tracking of expenditures and financial obligations Maintenance of appropriate databases to ensure compliance with applicable guidelines Assist customer in data collection as needed Maintain employee training records Coordination with other corporate office support staff No travel required Job Description: Manage calendars, schedule meetings, and resolve conflicts. Answer and route phone calls, emails, and greet visitors professionally Draft, proofread, file correspondence, reports, and internal documents. Maintain physical and digital filing systems. Coordinate travel arrangements and prepare itineraries. Support onboarding on new personnel (paperwork, equipment, access). Processing expense reports and basic bookkeeping. Interacting with corporate support staff Skills: Proven Administrative experience Strong Communication and time-management skills Ability to multitask and meet changing deadlines Ability to work independently Non-Essential Job Skills: Military Experience or experience working in a military environment is a plus Qualifications/Certifications: High school diploma; associate/bachelor preferred. 4+ years administrative or office support experience. Strong written and verbal communication skills. Proficiency with Microsoft 365. Excellent time management and discretion with confidential information Active Clearance or the ability to obtain a clearance Equal Employment Opportunity/M/F/disability/protected veteran status #J-18808-Ljbffr JB Management Inc.