HR Intern

Job Description

Job Description

Summer/Fall Intern

Hours: 20-25 Per Week

Pay Rate: $20 Per Hour

Duration 30-60 days

Location Sun Valley, CA

Industrial Metal Supply, founded in 1948, is a leading metals distributor and retail center with eight locations serving California and Arizona. We are entering an exciting new growth phase as we strive to further expand our brand awareness while enhancing our customer experience. IMS is committed to safety, quality, reliability, and operational excellence across all areas of the business.

Position Overview

This role is ideal for a student or entry-level professional looking to build a foundation in HR operations and document retention protocols.

We are seeking a detail-oriented and organized HR Intern to join our team on a Part-Time basis for 20-25 hours per week in our Sun Valley, CA, corporate headquarters for a focused short-term project. The primary objective of this role is to assist the HR department in a comprehensive data-centralization initiative. You will play a key role in auditing, gathering, and migrating sensitive employee information into a centralized shared filing system to ensure compliance and operational efficiency.

Key Responsibilities

• Data Collection & Auditing: Identify missing documentation in existing employee files and reach out to internal stakeholders to gather necessary data.
• Digital Filing: Organize and upload physical or disparate digital records such as job descriptions into a structured, centralized shared folder system
• File Standardization: Ensure all documents are named according to company naming conventions and filed in the appropriate sub-directories.
• Data Entry: Update HRIS (Human Resources Information Systems) or tracking spreadsheets to reflect the current status of personnel files.
• Confidentiality: Maintain the highest level of discretion and security while handling sensitive PII (Personally Identifiable Information).

Qualifications

• Education: Currently pursuing or recently completed a degree in Human Resources, Business Administration, or a related field.
• Technical Skills: Proficiency with cloud-based storage (e.g., SharePoint, Google Drive, or Dropbox) and Microsoft Office Suite (particularly Excel and Word).
• Organization: Exceptional attention to detail and a methodical approach to organizing large volumes of information.
• Communication: Clear professional verbal and written communication skills.
• Reliability: Ability to commit to 20–25 hours per week for the full 90-day duration of the assignment.

What You Will Gain

• Direct HR Experience: Practical exposure to HR compliance and data management standards.
• Project Management Skills: Experience executing a high-priority administrative project from start to finish.
• Professional Networking: Opportunity to work closely with HR leadership in a supportive environment.