Accounting Officer (Specialist)

Job Description and Duties

Independently processes and lists incoming checks to Report of Collection (ROC) according to payment subject matter (e.g. restitution, Board of Pilot Commissioners, federal reimbursement, foreign currency, cash, prepaid arrest log program, payroll, payables, court, CalTrans, safety services, Witness Fee, Movie and Wide Load, Miscellaneous, Driving Under the Influence [DUI], and other fees). Balances and totals ROC listings and checks, endorses checks for daily bank deposit, copies checks and attaches to the corresponding documentation and distributes listing/document copies to the Cashiering, General Ledger Accounting and Accounts Receivable Unit 1 and 2 personnel. Identifies payments received for Accounts Receivable Unit l and 2, General Ledger, Payroll Units by providing copies of the checks and the supporting documents to the related units, and request coding instructions for posting into FI$Cal, if necessary. Prepares ROC accordingly.

Independently processes checks requiring action: determine appropriate unit (travel, accounts payable, accounts receivable), prepare Checks Requiring Action (CRA) sheet. Updates CRA spreadsheet daily, follow up with unit supervisors on status weekly. Independently review and verify appropriate coding on the CRA for coding compliance to FI$Cal. Assures checks are deposited timely and accurately once received from the units. Create a ROC daily in compliance with FI$Cal coding.

Receives and prepares deposit for department wide miscellaneous licenses such as hazardous materials, school bus contractors, armored vehicles; ensures timely and accurate processing of refund request to the vendors requested by the Department's Research and Planning Section. Sorts and distributes incoming unit mail and batched input documents to appropriate unit personnel.

Responsible for the creation, removal, and maintenance of customers in FI$Cal. Assures accuracy and make corrections as requested from other Fiscal Management Section units.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units, course by course, to which the foreign coursework is equivalent. Foreign education evaluation services can be found at and .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Good organizational skills
• Knowledge of accounting principlesd and procedures
• Strong personal computer knowledge
• The ability to communicate tactfully and effectively

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-534335) and/or position number 388-071-4546-735 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a complete state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire