Receptionist

Front Office Manager

Management greets and directs walk-in traffic providing general information and making referrals to offices and services as appropriate. Answers phone inquiries by providing general information and/or connecting calls to offices and services as appropriate. Maintains a master guide of activities, events, and related information for the school. Responds to telephone and written requests for school information. Administration performs a variety of clerical tasks which may include scheduling and maintaining records of school activities, tracking student attendance, check-in/check-out of supplies and materials, photocopying, typing, data input, sorting mail, making up file folders, and/or transmitting/receiving fax documents and email. Responds to telephone requests for specific materials to be mailed and assists with mailing general school information to parents. Scheduling schedules appointments and meetings, which may include reserving conference rooms and facilities, organizing materials, sending out meeting notices, arranging for catering services, and maintaining calendars. Quality assurance ensures front office is organized and information sheets for parents are stocked. Maintains inventory of office supplies, ordering from outside vendors or bookstores, as needed within available budget with direction from principal or business administrator. Compliance leads by example in adherence and knowledge of the CSUSA and school's vision, mission and values demonstrated by his/her commitment to act in an ethical manner using behaviors that promote a team concept. Participates in and completes training programs successfully offered to increase skill and proficiency related to assignments. Follows company policies, and federal and state laws. Ensures adherence to good safety procedures.

Qualifications and Skills

High school graduate or equivalent. Minimum of 2 years relevant experience. Experience working in a school office setting highly desired. Excellent customer service skills. Excellent organization, time management, and follow-up skills. Must be able to present a professional office with great customer service skills. Must have a positive attitude and be able to collaborate with others, while helping to maintain a pleasant working environment. Must be detail oriented. Bilingual a plus, but not required. Understanding of and commitment to company values. Ability and willingness to take directions. Possesses excellent interpersonal skills and displays such between all stakeholders: being courteous, professional, and helpful. Possesses excellent communication skills: oral (including presentations), written, interpersonal (active listening), negotiating, and influencing. Has the ability to be at work consistently, to be on time, to follow instructions, to respond to management direction, and to solicit feedback to improve performance. Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Strives to implement best practices and positive character education consistently. Such alternatives to the above requirements as CSUSA may find appropriate and acceptable. May perform other duties assigned.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter: usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

No physical exertion required. Travel within or outside of state. Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is non-exempt from the overtime provisions of the Fair Labor Standards Act.