Accounts Payable Specialist

Accounts Payable Specialist

This is an exciting time to join our team. As we continue to grow, we are looking for talented professionals who are ready to make an impact, collaborate with exceptional colleagues, and help shape the future of the built environment. If you are looking for a place where your expertise will be valued, your career can grow, and your work will make a difference, we invite you to explore what is possible with us.

We empower our employees to choose where they work whether remotely, from home or from one of our office locations because we believe flexibility, trust, and collaboration drive great results.

We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including coding to GL, reviewing expense reports, preparing ACH payments and posting cash receipts. The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.

You Will Make an Impact by

• Monitors daily AP Inbox to receive invoices, code and post them
• Reviews details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processing
• Uploads approvals to the accounting system
• Coordinates with Project Managers and Project Accountants for project reclassifications or adjustments when needed
• Reviews employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
• Sends employee expense summary to HR for processing each payroll period
• Responds to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
• Records & posts cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
• Performs Bank Reconciliations for CDN and USD Bank
• Performs month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if any
• Completes credit applications for new vendors
• New vendor set up in system and EFT/ACH enrollment
• Prepares cheque requisitions, wire transfer and intercompany transfer, etc.
• Prepares weekly invoice batches for ACH Payments for review/approval
• Assists in other accounting related activities as required

You Will Bring to the Team

• Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
• Possess knowledge of general accounting principles and guidelines
• 5-10 years of general accounting experience (Accounts Payable)
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.

The spaces we design and the technology we embrace shape how people live, work, learn, and connect. At NORR, you will collaborate with talented professionals to deliver projects that make a lasting impact on communities across Canada, the US, and the UK. Together we are advancing sustainable design, helping clients reduce environmental impact, and shaping a net-zero future.

As an employee-owned, integrated Architecture and Engineering firm, we support our employees to think differently, embrace innovation, and solve complex challenges together. We invest in your growth, support flexible ways of working, and create opportunities to build a meaningful career.

The hiring base salary range for this vacant position is $50,000.00 - $75,000.00 annually. Actual compensation will be based on several factors such as work location, education, experience, internal equity and skills.

NORR is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic: Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.