Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support a senior leader in a contract role based in Olympia, Washington. This position focuses on keeping a fast-moving schedule organized, maintaining clear communication with internal and external stakeholders, and helping day-to-day priorities stay on track. The ideal candidate brings strong judgment, discretion, and the ability to manage competing demands in a hybrid work environment.

Responsibilities:
• Oversee a complex executive calendar, coordinating meetings with careful attention to timing, availability, and scheduling logistics.
• Serve as a key point of contact for the Executive Director, managing communications and helping direct inquiries to the appropriate parties.
• Assess incoming requests and shifting priorities to ensure urgent matters are addressed promptly and efficiently.
• Track action items, deadlines, and follow-up needs so important commitments are completed on time.
• Attend meetings, capture clear notes, and distribute summaries with next steps and ownership details.
• Draft and organize clear and accurate correspondence, presentations, and other administrative materials using Microsoft Office tools.
• Coordinate meeting logistics for internal and external participants, including virtual sessions held through Zoom.
• Support workflow organization by monitoring tasks, maintaining order across competing responsibilities, and reinforcing smooth daily operations.
• Review interview-related documentation and notes to help maintain accurate records and support hiring coordination.