Administrative Officer

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

Duties may include but are not limited to the following:

• Advises the Medical Center Executive Leadership Team (ELT) member on administrative, management, and HR policies and procedures.
• Coordinates and tracks service line deliverables, assigns tasks to appropriate subject matter experts, and compiles responses for leadership review.
• Manages the supervisor's calendar and schedules meetings, briefings, conferences, and other activities.
• Reviews and processes Executive Office correspondence, ensuring accuracy and compliance before signature.
• Drafts official correspondence, reports, and memoranda on own initiative.
• Serves as liaison between management staff and the supervisor and coordinates actions in the supervisor's absence.
• Establishes and monitors office procedures, administrative controls, and correspondence routing systems.
• Records and edits minutes for meetings, boards, and councils and tracks action items and deadlines.
• Maintains timekeeping records and initiates personnel and overtime actions for assigned staff.
• Coordinates travel, visits, and logistical arrangements for the supervisor and visiting officials.
• Manages office supplies, equipment, and service requests.
• Tracks staffing and recruitment activities and drafts or updates position descriptions.
• Prepares briefing books, reports, summaries, charts, and other materials for senior leadership.
• Performs other related duties as assigned.

Work Schedule: Monday - Friday, 7:30am - 4:00pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved