AP Manager POST NUMBER: 478656

Client: Manufacturing
Title: Accounts Payable Manager
Location: Richmond, VA (Onsite)
Salary: $80,000–$85,000

Role Description

This is a unique opportunity to join a fast-paced, growing organization supporting a high-volume operational environment.

The Accounts Payable Manager is a hands-on leadership role responsible for overseeing and streamlining the accounts payable function. This individual will manage day-to-day AP operations, ensure timely and accurate processing of vendor payments, and partner cross-functionally to resolve discrepancies and improve workflows. The role requires a strong leader who can balance team management, process improvement, and direct execution in a high-volume setting.

Key Responsibilities

• Oversee and manage all aspects of the accounts payable function, including invoice processing, vendor payments, and disbursements 
• Lead, mentor, and develop the AP team, including training, performance management, and ongoing coaching
• Serve as a hands-on manager, assisting with invoice processing and resolving vendor billing discrepancies as needed 
• Ensure timely and accurate processing of all payments (ACH, wire, check, expense reimbursements, and contractor payments)
• Maintain strong vendor relationships and act as the primary point of contact for payment inquiries and issue resolution 
• Partner cross-functionally with Operations, Sales, Billing, and Customer Service to resolve invoice discrepancies and improve workflows 
• Oversee and execute month-end and year-end close processes related to AP, including reconciliations, accruals, and variance analysis 
• Ensure all AP transactions comply with company policies, internal controls, and GAAP standards 
• Manage and maintain vendor records, ensuring compliance with tax reporting requirements (W-9s, 1099s) 
• Identify and implement process improvements, automation opportunities, and system enhancements to increase efficiency and scalability 
• Troubleshoot escalated AP issues and partner with internal teams to resolve process breakdowns

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience) preferred 
• 5–7 years of progressive accounts payable or accounting experience in a high-volume environment 
• Prior supervisory or team leadership experience required 
• Strong knowledge of AP processes, internal controls, and GAAP principles 
• Experience working with ERP systems and accounting software
• Strong Excel skills and ability to analyze large volumes of data 
• Systems-oriented with a process improvement mindset 
• Strong communication and interpersonal skills with ability to work cross-functionally
• Detail-oriented with strong organizational and problem-solving abilities
• Ability to thrive in a fast-paced, deadline-driven environment

Interested or know someone great?Message me directly at Rebecca.Pearson at vaco or apply with your resume – we’d love to connect!

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.