Bilingual Executive Assistant

Job Description

Job Description

Join the dynamic team at Antonini & Cohen as a Bilingual Executive Assistant, where you'll play a crucial role in our mission-driven legal practice. As part of our nationally-renowned immigration law firm, you'll be at the forefront of helping individuals, families, and businesses achieve their dreams. You'll enjoy a supportive work environment with opportunities for mentorship, growth, and professional development. Your contributions here are significant, as you assist during pivotal moments in clients' lives, making an immediate and meaningful impact.

We offer a vibrant company culture with competitive compensation and a comprehensive benefits package, including paid time off, health insurance options, and a 401(k) with employer contributions. At Antonini & Cohen, your career advancement is a priority, and you'll be surrounded by a collaborative team that values your growth. If you're ready to be part of a community that shapes the future and empowers others, let's embark on this journey together.

• Provide interpreting and intake tasks at client and potential client consultations, as well as document review and assessment with the Attorney at those appointments.
• Manage calendar and appointments – schedule team meetings, client calls, and detainee Skype calls; send reminders; reschedule appointments; find coverage when out of office.
• Manage email inbox (100+ emails daily) by drafting correspondence, delegating, or flagging for urgency.
• Distribute government agency emails to case managers.
• Oversee all incoming mail to ensure that deadlines, interviews, and hearings are accurately entered into the case management system by case managers and that meetings are scheduled accordingly.
• Monitor all new client hires and ensure case managers set up files correctly in the case management system and add deadlines, reminders, etc.
• Screen and handle calls from clients and consultations.
• Follow up with prior consultations.
• De-escalate client situations when the client is upset/frustrated and only wants to talk to the attorney.
• Light case manager work – handle client calls, emails, and urgent case work when the case manager is unavailable.
• Answer questions from case managers, e.g., who can attend an interview on the attorney’s behalf, scheduling questions, when/how to involve the attorney, and clarify instructions given by the attorney.
• Help with daily time management and ensuring the attorney has all the files they need.
• Provide technical support.
• Ad hoc administrative duties and projects.

• Full professional-level fluency in Spanish and English.
• Experience in an immigration law firm or legal setting strongly preferred.
• Familiarity with USCIS processes, forms, and timelines.
• Strong written, phone, and interpersonal communication skills, including working with diverse and multilingual client populations.
• Proactive, detailed, and highly organized.
• Courteous, positive, solutions-oriented professional.
• Microsoft Office and Outlook proficiency.
• Proficiency in case management systems and document handling.
• Ability to prioritize urgent matters and manage high-volume workloads.
• Willing and able to work full-time in the office.

We are a nationally-renowned and growing immigration law firm with excellent training, mentorship, and growth opportunities. We create and defend the opportunity for individuals, families, and businesses to seek and achieve their American Dream.

What You Get

• Paid time off, including holidays
• Health, dental, and vision insurance options
• 401(k) with employer contribution and profit sharing
• Competitive compensation based on experience

What You’ll Love About Working Here

• You’ll help people during important moments in their lives
• Our team is mission-driven, supportive, and collaborative
• The work is meaningful, and your impact is felt immediately