MARKETING OPERATIONS COORDINATOR

CARE is an international NGO with local staff and community partners in 100 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from disaster response to food and nutrition to education and work for women and girls to healthy mothers and children. CARE puts women and girls at the center of everything we do because when they have equal access to resources, they lift their families and communities out of poverty. Our staff live where they work, which makes us effective at understanding the challenges they face. We've been doing this for 75 years, since World War II. It started with the world's first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and Fight with CARE.

Work Location : US - Atlanta, GA Type of Post : Not Applicable


Other Possible Location : Funding : APPROVED

Expected Travel : Not Applicable Type of Contract :

Language Requirement : English Application Deadline :

Employee Duration : Full-Time

Pay Range Details


$61,846.14 - $86,275.36 Annually
USA Grade H


JOB SUMMARY:

The Coordinator, Marketing Operations is a high-trust role that combines executive support, project coordination, operational administration, and departmental resource development. This position is responsible for helping the Chief Marketing Officer and the broader Marketing department operate efficiently, accurately, and consistently.

The Coordinator provides comprehensive executive support to the CMO, including calendar management, travel coordination, expense management, and meeting preparation. The role also coordinates defined marketing projects and creative production activities, supports budget and procurement processes in partnership with the Senior Manager of Marketing Operations, and drafts, edits, and maintains departmental resources such as process guides and reference materials.

Working closely with Marketing, Finance, Procurement, vendors, and other cross-functional partners, the Coordinator tracks details, deadlines, decisions, and dependencies to ensure work is completed accurately and on schedule.

Success in this role requires exceptional attention to detail, strong written communication and document-editing skills, intellectual curiosity, a service-oriented mindset, and the poise and professionalism to engage effectively with senior leaders. The Coordinator must be able to assess situations, anticipate potential issues, and use initiative and sound judgment to prevent or resolve problems.

RESPONSIBILITIES:

Executive Support for CMO

• Manage calendar of internal and external meetings, including evaluating requests, scheduling and rescheduling appointments, resolving conflicts, protecting time for priority work, and ensuring the CMO is prepared for upcoming commitments.
• Coordinate virtual and in-person meeting logistics, including room or conferencing setup, participant communications, agendas, briefing materials, and other required resources.
• Arrange and manage domestic and international travel, including transportation, accommodations, relevant documentation, and changes or disruptions.
• Prepare and submit expense reports accurately and on time, ensuring compliance with organizational policies.
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
• Track commitments, decisions, and follow-up items arising from meetings or correspondence and help ensure that appropriate actions are completed.

Marketing Operations and Project Coordination

• Serve as the first point of contact for day-to-day marketing support inquiries, assessing requests, providing relevant information, and connecting colleagues with the appropriate resources or staff.
• Coordinate defined marketing projects and production activities by developing or maintaining schedules, tracking deliverables and approvals, monitoring dependencies, documenting decisions, and following up with stakeholders to keep work moving.
• Coordinate with internal teams and external printing or production vendors on estimates, schedules, specifications, proofing, approvals, and delivery logistics.
• Draft, edit, format, and maintain clear, accurate, and user-friendly departmental resources, including process guides, reference materials, and presentations.
• Maintain organized departmental archives, shared drives, and internal documentation so that information is current, accessible, and easy to navigate.
• Manage departmental supply and equipment orders, including purchasing, delivery tracking, inventory updates, and issue resolution.

Budget and Procurement Coordination

• Pull and organize recurring and ad hoc budget reports.
• Conduct initial budget reviews, including coding checks, transaction research, basic reconciliations, and identification of discrepancies, before escalating complex issues to the Senior Manager of Marketing Operations.
• Initiate and track purchase requests, vendor setups, contracts, and renewals in accordance with procurement requirements and timelines.
• Review statements of work, quotes, approvals, and other supporting materials for completeness and accuracy before submission.

There are individuals who may use CARE's name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you're contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at View email address on click.appcast.io. Please do not email View email address on click.appcast.io to apply for this position. Instead, click "apply now" below in order to submit your interest.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran . If you'd like more information about your EEO rights as an applicant under the law, please click here.

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