Marketing & CRM Specialist

J Kokolakis Contracting Inc

Job Description

AI Summary & Insights

Description

Kokolakis is looking for a driven, detail-oriented Marketing & CRM Specialist to help drive our growth. This role turns data into opportunity by clarifying our pipeline, strengthening client relationships, and giving our teams the insights they need to win more work.

You’ll sit at the center of business development, marketing, and operations, helping connect the dots between people, projects, and pursuits. From keeping our CRM clean and actionable to identifying new opportunities and supporting strategic decisions, your work will directly impact how we compete and succeed.

If you enjoy creating order out of complexity, spotting patterns in data, and making systems easier for everyone to use, this role offers the chance to make a meaningful impact across the organization.

Requirements

CRM Data Management

Maintain accurate and up-to-date client, contact, and project records
Clean and standardize data across offices and teams
Develop and enforce CRM standards, workflows, and governance
Support CRM system integrations (including Procore) and drive user adoption
Train staff on CRM usage and best practices

Pipeline & Pursuit Tracking

Track and manage opportunities including RFQs, RFPs, SOQs, and bids
Monitor procurement platforms and opportunity sources
Maintain accurate pipeline data and backlog projections
Track and analyze win rates, hit rates, and overall performance metrics

Reporting & Dashboards

Prepare and distribute weekly business development reports (pipeline, wins/losses)
Develop dashboards and reporting tools for leadership visibility
Conduct market sector analysis (solid waste, aviation, healthcare, federal, etc.)
Lead weekly Go/No-Go meetings, identifying opportunities and supporting decision-making

Business Development Support

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Vacancy posted 5 days ago

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