Clerical Specialist (Sheriff)

Job Title

Works under general supervision to perform a variety of entry-level clerical/administrative duties that may require use of limited independent judgement and skill processing, communicating, creating and/or maintaining various records, files, and information regarding specific departmental functions.

Minimum Qualifications

• Two (2) years of appropriate clerical, bookkeeping, or statistical work; AND
• High school diploma or GED.
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Processes and/or enters pertinent data into the computer or other record format processing or issuing department specific applications, registrations, permits, licenses, documents, etc.
• Composes letters, memoranda, reports for review, and signature.
• Greets customers and answers questions by telephone or in person concerning departmental policies, procedures, and work functions.
• Collects fees and other required monetary charges related to department specific services and processes.
• Maintains and balances cash drawer, if applicable in the processing of applicable fees or other monetary charges; calculates daily revenues received by balancing cash drawers and recording revenue.
• Receives, reviews and processes records, reports and other various documents as required for accuracy and/or conformance with established policies and procedures.
• Mails or issues in person department specific authorized documents or materials as required.
• Files and maintains control records.
• Obtains data from various sources to prepare and compile standard reports.
• Operates office machines.
• Relieves or assists other clerical employees in assigned work area.
• Performs other related duties as required or directed.

KSAs

• Knowledge of modern office practices, procedures, equipment, and machines.
• Knowledge of Business English, arithmetic, and data processing.
• Knowledge of statistical interpretations, procedures, and presentation.
• Ability to operate selected machines or equipment, typewriter, calculator, copy machines, fax machines, and cash register.
• Ability to perform a variety of clerical tasks.

Special Requirements

• Must be available for shift, weekend, and holiday work as required.
• Must be able to work in a jail secured environment.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff's Office, Division of Corrections or the Fire Department.