Project Coordinator

Job Description

Job Description

Project Coordinator

Kinkaid Civil Construction (KCC)

Location: Salt Lake City “Surrounding Areas” – UT (Project Sites Throughout Utah)

Pay: Competitive Salary + Full Benefits Package (Based on Experience)

About Us

Kinkaid Civil Construction is a 100% employee-owned, family-run heavy civil construction company that self-performs underground utility installation and earthwork. With a strong reputation for integrity, safety, and quality craftsmanship, we are committed to building infrastructure that lasts while investing in the people who help build it.

We are seeking a detail-oriented and organized Project Coordinator to support project teams with administrative, documentation, and coordination efforts from pre-construction through project closeout on heavy civil and underground utility projects throughout Utah.

Key Responsibilities

Contract & Document Coordination

Assist with routing contracts for internal and external signatures

Organize and maintain project files, ensuring all documentation is accurate and up to date

Submittals & Document Control

Prepare and track submittal packages, RFIs, and transmittals

Maintain logs for submittals, RFIs, and project correspondence

Ensure timely follow-up on pending items and approvals

Plans & Project Documentation

Distribute updated plans and documents to project teams and subcontractors

Ensure field teams are working from the most current drawings and specifications

Procurement & Vendor Coordination

Assist in gathering and organizing subcontractor and supplier quotes

Support purchase order and subcontract documentation tracking

Maintain updated vendor and subcontractor contact lists

Project Support & Coordination

Support Project Managers and Superintendents with day-to-day project needs

Assist with scheduling coordination, meeting notes, and tracking project milestones

Coordinate communication between internal teams, subcontractors, and clients

Field & Administrative Support

Assist with jobsite documentation, reporting, and data entry as needed

Support onboarding documentation and compliance tracking for subcontractors

Requirements

2+ years of experience in construction administration, project coordination, or a related role preferred

Strong organizational skills with high attention to detail

Ability to manage multiple priorities in a fast-paced construction environment

Basic understanding of construction plans, specifications, and project processes

Strong communication and coordination skills

Proficient in Microsoft Office (Excel, Word, Outlook)

Experience with construction management software is a plus

Self-motivated and team-oriented mindset

KINKAID'S VALUES

Company Description

KINKAID'S VALUES\r\n\r\nSafety * Values * People\r\n\r\nEnsuring the safety and well-being of our people and their families is a core value at Kinkaid Civil. We maintain a steadfast commitment to safety through unwavering attention and dedication.