Fleet Services Supervisor

Job Description

Job Description

General Summary

Under limited supervision, individuals assigned to this position supervise a diverse crew of employees in the daily maintenance, servicing, and detailing of 100+ transit buses, 30+ non-revenue vehicles; plan, assign, monitor and direct work on the fleet, equipment, and hardware; assist in employee selection; supervise, counsel, discipline, and evaluate employees; and participate in development of department goals, action plans, and budget.

Essential Duties & Responsibilities

1. Plan, assign, and supervise the maintenance and repair of a unique fleet of gasoline, diesel, diesel/hybrid, and battery electric transit coaches and a fleet of multi-use support vehicles; prepare repair schedules and determine priority of work to be performed; inspect equipment to determine needed repairs; prepare work orders; and estimate time and materials to complete job.
2. Maintain and evaluate maintenance records and reports, analyze data and assist with the development of divisional policies and plans of action to ensure efficient and effective maintenance operations.
3. Assist in developing and scheduling of preventative maintenance programs, and in the development and revising of department operating procedures.
4. Manage and update information and tracking procedures within the maintenance management and data collection system.
5. Apply the rules of contract administration in administering the collective bargaining agreement, service agreements, and other contracts.
6. Under the direction of the Director of Fleet Management and/or the Fleet Maintenance Manager, participate in the selection process of departmental personnel and effectively recommend selection of new employees.
7. Provide direction to a multi-functional team of employees on critical vehicle maintenance challenges, servicing techniques, the latest detailing requirements, and inform employees of updates and improvements in maintenance and repair procedures.
8. Conduct Team Member performance evaluations, reviews and approve time sheets for submission to payroll for processing.
9. Review daily requirements and monitor preventative maintenance on all equipment. Review repair orders and assignments daily and provide productivity report to supervisors and provide coaching as needed to improve team performance.
10. Conduct regular shift meetings and make presentations to other groups and committees.
11. Provide direction to employees that develops and enhances a motivated and focused work team.
12. Maintain work related safety awareness activities and respond to employee accidents or injuries.
13. Monitor Maintenance Division compliance with all safety and regulatory requirements.
14. Coordinates with Facilities Management Department on the maintenance and repair of three (3) critical district buildings and associated equipment.
15. Perform other duties as assigned.

Supervisory Responsibilities

• This position supervises others.

Fiscal Responsibility

• This position adheres to procurement policies and procedures including managing contract compliance.

Minimum Qualifications

Required Education and Experience

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job. Education and course work can substitute for years of experience. Typical qualifications would be:

Experience:

• Six (6) years of progressively responsible transit vehicle maintenance experience (or related heavy equipment), including experience with diesel, hybrid, and battery electric vehicles, and administrative duties relating to vehicle maintenance.
• At least two (2) years of supervisor experience.
• Associates degree in Applied Science, i.e. Automotive/Diesel Technology, electronics, Engineering, etc. or graduation from an approved technical, trade or vocational school or any combination of knowledge, skills, and abilities that would qualify the applicant for this position.
• Demonstrated experience developing operation manuals, policies, and procedures

Preferred:

• ASE - Certification, Master Transit bus preferred.
• A valid Oregon State Driver's License and a driving record acceptable to the District's insurance carrier.
• Possession of or the ability to obtain a valid Class B CDL with a P (Passenger Endorsement) issued by the State of Oregon within three (3) months of employment is required.

Competencies for Successful Performance of Job Duties

Knowledge:

• Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
• Risk and safety precautions and regulations.
• Public transportation systems and transit operations
• Principles and practices of employee supervision
• Applicable federal, state, and local laws as well as applicable internal employment policies such as employee handbooks and Collective Bargaining Agreements
• Work flow and inventory management.

Abilities:

• Ability to work strategically and collaboratively across multiple departments.
• Effectively lead and coordinate team projects
• Identify/recognize areas requiring improvement and provide suggestions to others. In some cases, develop and implement specific solutions.
• Utilize logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Maintain confidentiality of sensitive information
• Represent the agency with internal and external stakeholders
• Meet schedules and deadlines of the work
• Communicate effectively, both orally and in writing
• Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes

Technology Skills:

• Microsoft Office Suite
• Maintenance Management Systems and Software

Position Type and Expected Hours of Work

• Will sometimes be required to work and/or attend meetings or events in public and at all LTD locations.
• Occasional abnormal hours are expected and required for specific events and to reach all employees.
• Shifts vary between day, swing, and graveyard, and assigned shift or weekend hours may change based on the needs of the department and organization.

Travel

• Travel within the metropolitan area is required.
• Occasional travel outside of the region may be required.

Working Conditions & Physical Demands

• Work is performed in indoor and outdoor environments, with exposure to all weather conditions.
• Work in conditions that require physical strain (e.g. medium lifting).
• Equipment utilized includes, but is not limited to, hand and power tools, generators, video and security equipment, forklifts, ladders, scaffolding, and aerial work platforms, trailers, cranes, mechanical and electrical equipment (M & E), and standard office equipment, including a personal computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Collaboration & Job Impact

• Regular communication inside and outside the organization to exchange ideas and gather information that can be used to influence LTD decisions, policy, projects, or program design or management. Some degree of tact, negotiation, and/or confidentiality. Some decisions made will commit the organization.

EEO Statement

At LTD, we believe every person deserves a workplace where they feel respected, valued, and able to do their best work. Lane Transit District is an Equal Opportunity employer and an Affirmative Action employer under Oregon law. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable state or federal law.

Reasonable accommodation is available to qualified individuals with disabilities both in the application and interview process and in the performance of essential job functions. To request accommodation, please contact Human Resources at: View email address on ziprecruiter.com.