Administrative Professional Finance

Administrative Professional Finance

The Administrative Professional Finance is responsible for providing administrative support and day-to-day finance operations. The Administrative Professional - Finance should be committed to Sanctuary practice utilizing tools that reinforce our shared language to create a trauma-responsive culture.

Primary Responsibilities:

• Maintain gift card ledger and sign in and out of gift cards.
• Process invoices for payment.
• Process client billing.
• Manage and balance petty cash.
• Order supplies, arrange maintenance repairs, etc.
• Create and modify documents using various software with accuracy and in a timely manner as assigned.
• Monitor and ensure proper licensure and policy procedures within assigned program.
• Become notary public or maintain notary public status as assigned.
• Ensure documentation is in full compliance with agency, licensing, accreditation and contract guidelines.
• Utilize personal safety plan for managing emotions and interactions with staff and clients.
• Participate in PQI process for assigned program.

Additional Responsibilities:

• Keep office running smoothly/efficiently within the team approach.
• Manage the switchboard, handling incoming and outgoing calls as assigned; including maintaining and operating office answering machine.
• Operate and maintain various office equipment.
• Be aware of budget management and work toward stewardship, efficiency, and accountability.
• Represent agency favorably at all time.
• Other duties as assigned.

Qualifications:

1. At least 21 years of age
2. A high school diploma or GED and two years of experience in Finance related field (Prefer minimum of bachelor's degree in related field).
3. Strong written and verbal communication skills
4. Ability to sit at workstation for extended periods of time; occasionally lift/carry parcels up to 35 pounds
5. Ability to read and interpret documents/procedure manuals
6. Possess the ability, flexibility and maturity to render the duties and responsibilities required of this position
7. Have the ability to manage time, set priorities and to organize and follow structured routines
8. Advanced computer skills with the ability to learn new software applications
9. Handle multiple tasks simultaneously

Ongoing Qualifications:

• Agree to abide by all the policies, rules, guidelines and regulations of the Georgia Baptist Children's Homes and Family Ministries, Inc.
• Exhibit tactfulness and good judgment in dealing with people
• Familiar with traditional Baptist tenets, customs and practices and shall maintain a compatible lifestyle
• Meet all employee guidelines and qualifications as outlined by GBCH & FM, license, contracts and accreditation.
• Exhibit the Core Values of Georgia Baptist Children's Homes and Family Ministries, Inc.
• Utilize the Sanctuary Model of Care and conduct job responsibilities in a trauma-responsive manner.
• Have the ability to work in partnership with other members in a team approach
• Arrive to work on time and as scheduled
• Achieve and accomplish annual goals assigned by supervisor or provide acceptable documentation as to why goals were not met.
• Understanding of confidential issues and protected information assigned under HIPAA
• Complete required staff development hours within the program including 24 hours in child care related training, current CPR, 1st Aid and approved emergency safety intervention training
• Annual physical
• Favorable MVR and fingerprint results
• Maintain valid State Driver's License as required