Secondary Assistant Principal Secretary - PCN 4592

Assistant Principal Secretary

Reports to: Building Assistant Principal

School/Department: Campus

Pay Grade: Office Professional CS4

Days: 195

Wage/hour status: Non- Exempt

Created/revised: April 2024

Primary Purpose

Perform various clerical duties that require good judgment in exercising these procedures: works carefully and tactfully with teachers, students, parents, and the general public; and assists the assistant principals in compiling reports.

Qualifications

Education/Certification

• High school diploma or equivalent

Special Knowledge/Skills

• Works cooperatively with students, teachers, parents, and the general public Communicates effectively in oral and written form To be able to keep accurate written and/or computer records To be able to work independently and make responsible decisions in emergency situations To be able to present one's self in a professional yet disciplinarian manner

Experience

• At least three years' experience in dealing with the general public, particularly students.

Major Responsibilities and Duties

1. Assists in answering telephone calls.

2. Acts as receptionist and receives visitors to the assistant principal's office.

3. Receives and forwards telephone calls to the assistant principal's office.

4. Assists the assistant principal in maintaining textbook records.

5. Type letters, memoranda, and forms as needed by the administrators.

6. Keep daily records of attendance.

7. Keep detailed discipline records.

8. Keep detailed records of parking permits on campus.

9. Ability to coordinate, communicate, and work with all teachers.

10. Remain flexible to change, student enrollment, and personalities on a daily basis.

11. Performs other job-related duties as assigned by the assistant principal and principal.

Equipment Used

Computer, printer, copier, fax machine, and calculator

Mental Demands/Physical Demands/Environmental Factors Maintain emotional control under stress.

Workload is deadline driven Prolonged use of equipment and computers Office atmosphere may be noisy and hectic. Offices are "open" with multiple employees working in large open rooms containing two or more desks and equipment.

Frequent contact with parents, community, and/or other district/campus employees Noisy environment

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.