Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support day-to-day receivables operations for a long-term contract position based in California. This role focuses on maintaining accurate customer billing records, applying incoming payments, and following up on outstanding commercial accounts to help keep cash flow on track. The ideal candidate is organized, detail-oriented, and comfortable managing multiple accounts while working closely with internal teams to resolve payment and billing questions.

Responsibilities:
• Process customer invoices and maintain accurate accounts receivable records to support timely billing activities.
• Apply incoming payments to the appropriate customer accounts and research discrepancies to ensure account accuracy.
• Monitor outstanding balances and conduct commercial collections outreach with careful attention to detail to reduce past-due receivables.
• Review daily cash activity and update account records to reflect payments, adjustments, and related transactions.
• Investigate billing issues by coordinating with internal stakeholders and customers to resolve questions efficiently.
• Prepare receivables-related reports and provide updates on aging, payment trends, and collection status.
• Reconcile account details regularly to identify variances and support accurate financial records.• Experience handling accounts receivable processes in a detail-focused business environment.
• Working knowledge of cash application procedures and payment posting practices.
• Background in commercial collections with the ability to communicate effectively and clearly.
• Familiarity with billing functions, invoice review, and account reconciliation activities.
• Ability to manage cash activity with strong attention to detail and accuracy.
• Proficiency with standard accounting systems and Microsoft Office applications, especially Excel.
• Strong organizational skills and the ability to prioritize multiple tasks in a deadline-driven setting.