Administrative Specialist

Job Description

Administrative Specialist
Location: San Ramon, CA
Employment Type: Contract (100% Onsite)
Schedule: Monday - Friday, 8:00 AM - 5:00 PM (1-hour lunch)
Pay Rate: $20.00 - $23.00 per hour

Overview
Wheeler Staffing Partners is seeking an Administrative Specialist in San Ramon, CA . This role is 100% onsite and plays a vital part in supporting both office and patient care operations within a healthcare setting. The ideal candidate will be highly organized, proficient in Microsoft Office-especially Excel-and comfortable working around patients in a compassionate, professional environment.

Responsibilities

• Provide general administrative and clerical support to ensure smooth office operations.
• Support patient care coordination and related office functions.
• Greet visitors, answer phones, and route calls or messages appropriately.
• Gather, compile, and maintain data for reports and tracking purposes.
• Prepare documents, spreadsheets, and correspondence using Microsoft Office tools.
• Manage confidential and sensitive information in compliance with HIPAA and company policies.
• Communicate effectively with patients, staff, and external partners.
• Maintain a professional, welcoming environment at all times.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Minimum of one (1) year in general office or administrative support.
• Technical Skills:
  
  
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook required).
  • Experience using Electronic Medical Records (EMR) systems preferred.
• Healthcare Experience: Prior experience or strong interest in healthcare or home health settings preferred.

Skills & Abilities

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor with strong customer service orientation.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.

About Wheeler Staffing Partners
Wheeler Staffing Partners is a full-service staffing firm committed to connecting talented professionals with outstanding organizations nationwide. We pride ourselves on creating meaningful partnerships built on trust, transparency, and results.

Meet Your Recruiter

Nikki Cook