Compliance Specialist

Job Description

Job Description

Who We Are:

Aviva Health is a dynamic and mission-driven federally qualified health center (FQHC). Committed to providing comprehensive and compassionate healthcare services, Aviva Health offers a holistic approach to care, addressing patients' medical, behavioral health, dental, and social service needs. As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a meaningful impact on the lives of individuals and families. Join us at Aviva Health and be part of a team that is dedicated to making a difference in the lives of our patients and the community we serve.

Benefits Include:

• Monday - Friday Scheduling
• Paid Holidays
• PTO
• Comprehensive Medical, Dental, and Vision Coverage
• 403(b) Retirement with Employer Match
• Training and professional development opportunities
• Work-life balance as a Blue Zones participant

Position Purpose:

Under the direction of the Compliance Officer, the Compliance Specialist supports the day-to-day administration of Aviva Health’s Compliance Program by assisting with auditing and monitoring activities, conducting assigned compliance reviews, assisting with investigations, supporting policy governance, tracking corrective action plans, supporting regulatory readiness activities, and maintaining compliance documentation. The Compliance Specialist works collaboratively with department leaders and workforce members to support organizational compliance, identify opportunities for improvement, and support adherence to applicable federal and state laws, regulations, accreditation standards, and organizational policies. 

Essential Functions:

Compliance Program Administration 

• Assist with implementation of the annual Compliance Work Plan under the direction of the Compliance Officer. 

• Track assigned compliance initiatives and provide regular status updates. 

• Assist in developing compliance reports, dashboards, and supporting documentation for leadership review. 

• Maintain compliance program records, logs, and documentation. 

• Conduct regulatory research and summarize relevant findings or changes for review by the Compliance Officer. 

• Provide routine compliance support to departments regarding organizational policies and regulatory requirements and refer complex questions or matters to the Compliance Officer.
  
• Assist with collecting, organizing, and maintaining documentation for HRSA Operational Site Visits, FTCA deeming and redeeming, and other regulatory reviews. 

Auditing and Monitoring 

• Perform assigned auditing and monitorin activities using established tools and processes under the direction of the Compliance Officer. 

• Conduct preliminary fact-finding and assist with investigations involving HIPAA concerns, employee misconduct, ethics complaints, conflicts of interest, and other compliance-related matters. 

• Gather documentation, conduct interviews, maintain investigative files, and prepare summaries for review by the Compliance Officer. 

• Track investigation timelines and monitor completion of corrective actions. 

• Assist with documenting audit and monitoring findings and tracking recommended follow-up activities. 

Policy & Procedure Governance 

• Assist with the organization’s policy and procedure review process. 

• Maintain the policy and procedure library, including document version control and review schedules. 

• Support the coordination of policy and procedure approvals and organizational distribution. 

• Assign workforce policy attestations and monitor completion rates. 

• Prepare policy governance reports for leadership review. 

Qualifications:

• High school diploma or equivalent required; bachelor’s degree in Healthcare Administration, Business Administration, Public Health, Nursing, Legal Studies, or a related field preferred. 

• Minimum of two (2) years of progressively responsible experience in healthcare compliance, auditing, risk management, quality improvement, healthcare operations, privacy, safety, or a related healthcare field required. 

• Experience in a Federally Qualified Health Center or other regulated healthcare environment preferred. 

• Certified in Healthcare Compliance (CHC) or another relevant professional certification preferred but not required. 

• Experience conducting research, maintaining confidential records, tracking projects, and preparing professional reports or documentation preferred. 

 

Ready to join our team? Apply now and take the next step in your career.

Aviva Health is an Equal Opportunity Employer

We are committed to fostering a diverse and inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.

Aviva Health is a Drug-Free Workplace

To ensure a safe and secure environment for our employees and patients, Aviva Health maintains a drug-free workplace. All employment offers are contingent upon passing a drug screening and a criminal background check. Compliance with these policies is required throughout employment.