School Secretary/Administrative Assistant

Job Title

Position Qualifications

High School Diploma or equivalent required; some college coursework preferred

Prior clerical or administrative experience preferred

Bilingual in Spanish and English preferred

Duties and Responsibilities

Reception

Maintains documents, files, and records to ensure accurate and up-to-date information for students, families, and staff

Accepts payments for aftercare, field trips, and other campus needs

Answers telephone calls and provides information and assistance to callers, including food services inquiries

Greets visitors, provides requested information, and directs them to appropriate staff members

Performs other related duties as assigned

Administrative Assistance

Distributes incoming campus mail appropriately

Assists in maintaining inventory of office supplies and materials to ensure availability

Copies and distributes documents and materials (e.g., correspondence, bulletins, reports) for administrative, instructional, and clerical staff

Prepares and mails report cards each grading period

Provides additional administrative support as needed by the school administrator