Construction Bid & Document Coordinator

Bid Coordinator

We're looking for a highly organized and detail-oriented Bid Coordinator to support our estimating and operations teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, and is interested in building a long-term career in the construction industry. You'll work closely with estimators, subcontractors, and internal teams to ensure bids, documents, and project information are accurate, complete, and delivered on time. This position offers hands-on exposure to estimating, project setup, and construction operationswith a clear path for growth.

Core Requirements:

• Minimum 1 - 2+ years of experience in construction administration, estimating support, or general office coordination
• Strong proficiency in Microsoft Office (Excel, Outlook, Word)
• Ability to read and interpret blueprints at a basic level
• Experience using Bluebeam for plan viewing, markups, or measurements
• Familiarity with Monday.com, BuildingConnected, or similar workflow/bid management platforms
• Strong organizational skills with the ability to manage multiple deadlines
• High attention to detail and accuracycritical for maintaining bid logs and project documentation
• Excellent written and verbal communication skills
• Ability to work in a fast-paced, deadline-driven environment
• Proactive, self-starter mindset with strong follow-up habits
• Ability to maintain confidentiality and handle sensitive project information
• Comfortable coordinating with subcontractors, vendors, and internal teams

Preferred Qualifications:

• Prior experience supporting estimating, bidding, subcontractor outreach, or pre-qualification processes
• Construction industry knowledge (terminology, trades, project phases)
• Experience with shipping coordination (UPS, USPS, GLS, FedEx)
• Experience with vehicle or permit tracking (Motor Carrier Permit, business licenses, etc.)
• Experience booking travel or accommodation for field personnel

Benefits:

• Salary: $55,000 annually
• Medical insurance: Company pays ~90% of base plan for employee + dependents
• Dental & vision insurance available
• Paid holidays
• Paid time off (after introductory period)

Location: Ontario, CA

Schedule: MonThurs 8:00 AM4:30 PM | Fri 7:00 AM3:30 PM

Growth Opportunity:

• Clear advancement path: Bid Coordinator ? Assistant Estimator ? Estimator
• Hands-on exposure to estimating, project setup, and construction operations
• Opportunity to grow within a stable and expanding company

Great Hire is an equal opportunity employer committed to recruiting, employing, retaining, promoting, terminating, and otherwise treating all employees on the basis of merit, qualifications, and competence. We do not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local laws.