Product Development Coordinator

Product Development Coordinator

Full-time

New York, NY

Company Overview

At AFFORM, we believe organization is an art, one where function and form are never in competition, but in conversation. Formerly known as Parallelle, AFFORM recently entered an exciting new chapter as our brand continues to grow beyond where we began. Our new name is rooted in our design philosophy: A Functional Form, reflecting our belief that beauty and utility should always work together. Our story began with The Travellers, our patented and thoughtfully designed beauty bag created to bring order to everyday routines. What started with one innovative product has grown into a broader mission centered on intentional design, everyday functionality, and creating products that help people move through life with greater ease and confidence.

Founded by Annie Fan, AFFORM draws on her more than 20 years of design experience with leading beauty brands. Building on that experience, we are expanding into new product categories and markets while staying true to the principles that have guided us from the beginning. As we grow, we remain focused on thoughtful design, purposeful innovation, and helping our customers Arrive Organized and In Style!

Job Overview

We are seeking a Product Development Coordinator to support AFFORM’s Design, Product Development, and Production teams. Reporting to the Senior Associate Product Developer, this person will help keep communication, product records, and samples organized from initial concept through the completion of production, working closely with internal teams and overseas factories.

This role is ideal for someone who is highly organized, meticulous about details, and takes initiative in their work. It is a hands-on opportunity for someone early in their career to build experience in product development and production while helping the team stay informed, aligned, and on schedule.

Key Responsibilities

• Organize and update day-to-day communication among Design, Product Development, Production, and overseas factories through Basecamp, email, WeChat, Teams, and other designated channels.
• Create and maintain clearly organized product and style threads across concept development, sampling, production readiness, production, and production closeout.
• Capture decisions, approvals, feedback, and revisions in the appropriate project records so the team can easily locate current information and understand next steps.
• Consolidate relevant updates from meetings and individual conversations into shared records to maintain continuity across teams.
• Maintain product trackers and work-in-progress charts with current sample status, outstanding feedback, approvals, and follow-up items.
• Follow up on missing information or pending responses and flag delays or conflicting updates to the Senior Associate Product Developer.
• Organize and maintain the physical sample and materials library, including consistent labeling, storage, and check-in/check-out procedures.
• Track samples and materials sent to or received from internal teams and overseas factories, keeping physical records aligned with Basecamp and applicable trackers.
• Record sample review outcomes, including approvals, rejections, and revision requests, based on direction from the responsible team members.
• Send lab dip approval forms to vendors and maintain copies in the appropriate product records.
• Coordinate sample handoffs and help ensure the correct samples and supporting materials are available for reviews and meetings.
• Archive completed development and production records, samples, and materials so they remain accessible for future reference.
• Support practical improvements to filing systems, trackers, and sample organization as the team’s needs evolve.

Experience and Skills

• Two or more years of relevant experience in product development, production, merchandising, or a related field. Relevant internship, coursework, or project experience is also a plus.
• Bachelor’s degree in fashion merchandising, apparel or product design, business, or a related field preferred, or equivalent experience.
• Familiarity with textiles, materials, or product construction is a plus.
• Proficiency in Excel or Google Sheets.
• Experience with Basecamp or a similar project management platform is a plus; training will be provided.
• Meticulous attention to detail and strong organizational skills, with the ability to maintain accurate records across multiple products and development stages.
• Ability to manage changing priorities, track outstanding items, and ask questions when information or direction is unclear.
• Clear written communication skills, with the ability to summarize updates, document decisions, and follow up professionally.
• A proactive approach and strong sense of ownership, with reliable follow-through on tasks and outstanding items.
• A collaborative, hands-on approach and willingness to support the administrative and organizational work needed to keep the team moving.
• Comfort working in a growing business where responsibilities may span multiple functions; prior experience at a small brand or startup is a plus.

What Success Looks Like

• Product and style records are organized, current, and easy for the team to navigate.
• Decisions, approvals, feedback, and revisions are documented consistently across each development stage.
• Samples and materials are labeled, tracked, and readily available when needed.
• Basecamp records and work-in-progress charts accurately reflect sample status and outstanding items.
• Pending responses, missing information, and potential delays are flagged early for the appropriate team member to address.
• Clear communication and reliable follow-through help Design, Product Development, Production, and factory partners stay aligned.

Salary Disclosure and Benefits

AFFORM is committed to offering a competitive and equitable compensation package based on experience and qualifications. The salary range for this position is $55,000 - $65,000, with flexibility for the right candidate.. We offer a comprehensive benefits package, including employer-sponsored medical coverage with a minimal employee contribution, PTO and Sick Leave, bonus, and additional perks aligned with company policies. Further details regarding our benefits package will be shared during the interview process.