Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a Human Resources (HR) Assistant to join a construction organization in Baton Rouge, Louisiana on a permanent contract basis. This role supports employee onboarding and payroll-related administration by ensuring records are complete, accurate, and entered correctly into internal systems. The ideal candidate brings strong clerical ability, careful attention to detail, and prior exposure to HR or payroll processes in a fast-paced office environment.

Responsibilities:
• Coordinate onboarding activities for new employees and confirm that employee files are completed before records are activated.
• Review onboarding documentation such as I-9 forms, identification, applications, and related paperwork for accuracy and compliance.
• Enter and maintain employee information in HR and payroll systems with a high level of precision.
• Set up employee tax details and verify data aligns with supporting documentation.
• Partner with payroll staff to validate submitted employee information and resolve discrepancies promptly.
• Assist with administrative tasks tied to background checks, onboarding workflows, and personnel record updates.
• Support in-office HR operations by tracking required documents and following up on missing items.
• Contribute to data entry and user support activities connected to the organization’s custom workforce and payroll tools.• Previous experience in human resources, payroll support, or a closely related administrative function.
• Working knowledge of onboarding procedures and employment documentation, including I-9 requirements.
• Strong clerical and organizational skills with consistent attention to detail.
• Experience using HRIS platforms or other employee data systems.
• Ability to manage confidential information with professionalism and discretion.
• Proficiency with Microsoft Excel and general office software.
• Comfortable working in a permanent on-site office environment in Baton Rouge, Louisiana.