Full-time House Manager & Family Assistant | Austin, TX

Full-Time House Manager & Family AssistantLocation: Austin, TX 78746Employment Type: Full-time | Approximately 40 hours per weekSchedule: Monday - Friday, typical hours 8:00 AM - 4:00 PM. Candidates with flexibility for an earlier start (7:00 AM) or shifting to occasional evening hours (with advance notice) preferred.Compensation: $85,000–$95,000 per year, commensurate with experienceStart Date: ASAPRequirementsMaintain a smoke-free environmentMust be authorized to work in the United StatesReliable personal transportation and valid driver's license with a clean driving record and experience driving childrenAbility to lift up to 40 lbs. and navigate multiple flights of stairs throughout the dayCPR and First Aid certified, or willing to obtain prior to startComfortable around water and pool environmentsComfortable signing and maintaining a confidentiality and nondisclosure agreementAble to work in a home with a medium-size dogAbout Our FamilyWe're a busy, warm, and down-to-earth household based in Austin. Our family is growing: we currently have two little ones under two and a third on the way. We also have a beloved ten-year-old dog who may bark a bit, but spends most of the day "at work" with dad in the detached backyard office. With one parent navigating a professional transition, one home full-time with soon to be three kids under three, and a recent move into our new home, we are at a stage in life where we are constantly trying to catch up and also plan ahead. It's a lot to juggle, and we are excited to find meaningful support.We love our new home, but are still in the process of building out thoughtful organizational systems throughout the house. Our goal is to create a space that feels calm, functional, and easy to maintain in the middle of the beautiful chaos that comes with young kids. We have nanny support in the home and are building a strong team around our family. We also have nearby family who loves to help. We care deeply about the people who work with us, getting to know them, and creating a respectful, professional, and warm working environment.Ultimately, our goal is to be truly intentional with our time and space so we can be fully present with our children. Our household already has several moving parts (childcare coverage across the day, vendor relationships, meal services, and more), and we're looking for a steady, proactive partner who can help quarterback the home-support side of things so both parents and the childcare team can stay focused on the kids.Who You Are / What We're Looking ForYou are the kind of person who walks into a room and immediately sees what needs to be done and does it. You don't wait to be told. You notice the diaper bag is low, you restock it. You see the playroom is unmanageable, you find a solution and present it. You treat this work as a career, not just a job, and it shows in how you carry yourself, how you approach each day, and the genuine pride you take in this work.You are deeply organized. You also have a genuine eye for design and function that allows you to build systems that look great and truly work. You can make the garage make sense. You can transform the laundry room from chaos into calm. You are efficient, never idle, and are always thinking ten steps ahead.You work beautifully alongside others (nannies, a parent at home, a dad popping in between calls, and a helpful grandparent) and love babies and kids. You understand that this isn't a childcare-focused role, but are intuitive and always ready to step in to hold a baby or entertain a toddler when you notice the need. You know that asking for help can be difficult, and you are confident enough to take initiative with tasks that make life easier for a family.You are also flexible. Life with multiple young children is joyfully unpredictable, and you take that in stride while still holding the structure that makes the household run.Key ResponsibilitiesHousehold Organization & MaintenanceCreate and maintain organizational systems throughout the home (kitchen, laundry room, closets, garage, and common areas) with an eye for logic, aesthetics, and ease of useExecute daily household resets: wipe surfaces, load and unload dishwasher, take out trash, clean bottles and other feeding supplies, vacuum in high-traffic areas, put toys and other clutter away, etc.Handle home projects as they come up, with a focus on building proactive and practical solutions (playroom setup, outdoor toy storage, items to hang, etc.), either completing yourself or hiring out as neededManage children's clothing: seasonal transitions, sizing changes, storage, and donations, coordinating with parents before anything leaves the homeProactively build and maintain a system for managing smoke detectors, changing batteries, and replacing light bulbsClean humidifiers and air purifiers throughout the home regularlySupport event preparation and manage hosting logistics (birthday parties, etc.) as requestedPack and unpack for work travel and family vacationsAssist with the family dog as needed (feeding, walking, general pet care), particularly when parents are travelingCare for indoor plantsFamily SupportServe as the administrator for childcare coverage between 7:00 AM and 7:00 PM, coordinating across the lead nanny, family members, and backup sittersFacilitate monthly scheduling sessions to map out upcoming coverage needs proactivelyHandle school drop-offs and pickups for the older child on nanny share days (approximately twice per week)Provide backup and supplemental childcare as needed throughout the day when nanny coverage has gaps or when an extra set of hands is neededPrep backpacks, clothing, snacks, packed lunches, and diaper bag daily, keeping diaper bag consistently stocked and organizedLaundry & LinensHandle all household laundry for the full family: sort carefully, follow care instructions for all garments, fold and put away properlySpecial care for garments as needed: hanging dry, ironing, steaming, stain treatment, etc.Rotate linens and towels; keep linen storage tidy and well-stockedCreate and maintain a well-organized and well-stocked laundry areaMeal SupportManage both ongoing meal prep services: coordinate deliveries, adjust orders around the family's travel schedule, heat and plate food for the familyServe as backup or gap-filler for meal prep services as needed (simple lunch and dinner support)Keep the refrigerator stocked with children's daily staples: fresh fruit, yogurt, and other essentials, keeping a close eye on changing preferences and adjusting as neededPack daily lunches for the older child on nanny share days and prepare other food for children as requestedBatch prep healthy snacks for the children (e.g. muffins) to have on hand throughout the weekPrepare simple breakfasts for parents as needed, either ad-hoc or made aheadKeep the kitchen clean and maintainedInventory & ErrandsManage all grocery and household shopping for the familyMaintain running supply list and proactively monitor/restock when essential items are running lowExplore and manage subscription services (e.g. Thrive Market) for pantry and household needsManage mail, open and sort packages, break down and recycle boxes, and put items awayHandle miscellaneous errands throughout the week: returns, dry cleaning, gift shopping, etc.Vendor & Property OversightManage all existing and new vendor relationships and schedules: deep cleaning crew, landscapers, pool service, pest control