Accounts Payable Clerk (Part-Time)

Job Description

Job Description

Accounts Payable Clerk (Part-Time)

Schedule: Approximately 20–30 hours per week (flexible schedule to be discussed)

Position Overview

We are seeking a detail-oriented Accounts Payable Assistant to support the day-to-day accounting operations of a growing organization. This role is responsible for processing vendor invoices, maintaining accurate financial records, and assisting with payment processing. The ideal candidate will have strong data entry skills, excellent attention to detail, and prior experience in accounts payable or general accounting.

This position also offers the opportunity to cross-train in other accounting functions, including accounts receivable, and provide support to the broader finance team as needed.

Key Responsibilities

• Review and match vendor invoices with purchase orders and receiving documentation to verify pricing, quantities, and accuracy.
• Validate invoice calculations and identify any discrepancies before processing.
• Research and resolve invoice issues by communicating with internal departments and vendors.
• Enter high volumes of invoice data into the company's ERP/accounting system accurately and efficiently.
• Assist with weekly payment processing, including check runs and electronic payments.
• Prepare and organize payment documentation and remittance records.
• Perform account reconciliations and maintain accounts payable tracking reports.
• Maintain organized electronic and paper files for invoices, payment records, and supporting documentation.
• Ensure accounts payable records are complete, accurate, and compliant with internal procedures.

Additional Responsibilities

• Provide backup support for accounts receivable functions, including credit transactions and customer account processing.
• Assist with general accounting projects and administrative tasks as assigned.
• Support the accounting team during periods of increased workload or special projects.

Qualifications

• Associate degree in Accounting, Finance, Business, or a related field preferred.
• Approximately 3–5 years of accounts payable, accounting, or clerical finance experience.
• Experience in a manufacturing or production environment is preferred but not required.
• Proficiency with Microsoft Excel, Word, and ERP/accounting software.
• Strong data entry skills with a high level of accuracy.
• Excellent organizational, analytical, and problem-solving abilities.
• Strong communication skills and the ability to work effectively with vendors and internal teams.
• Ability to manage multiple priorities while maintaining attention to detail.