Fiscal Specialist

Fiscal Specialist

Position Number: 0096552T Hiring Unit: Institute for Astronomy Location: Honolulu, HI Full-time Month: 11-month Temporary/Permanent: Temporary

Duties and Responsibilities

• Responsible for overall grants management, including but not limited to: pre-award, account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout.
• Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of substantial scope, difficulty, or complexity in a specialty area.
• Responsible for managing departments, institutes, and/or major programs. This includes back-up responsibility for overseeing appropriated, extramural, and revolving funds.
• Responsible for fiscal accountability and documentation of procurement/acquisition, receipt, and payment records.
• Fiscal signing authority up to $25,000.
• Reviews, analyzes, evaluates and develops short and long-range budget proposals, budget requests and proposed expenditure plans.
• Responsible for the day-to-day supervision, training, and coordination of student assistants on the common office routine.
• Prepares short and long term financial plans relating to the program based on evaluation of the program's budget and fiscal operations.
• Prepares, analyzes, and interprets the department's financial condition; monitors financial reports and records and reports significant changes to supervisor.
• Reviews, interprets, and applies terms and conditions of sponsored agreements to ensure accuracy and compliance with all applicable policies and guidelines.
• Prepares reports and correspondence for internal and external review/distribution.
• Develops complex or special nonrecurring reports as needed.
• Conducts reviews, maintains, reconciles and audits fiscal transaction reports, forms, requests, fiscal journal entries and records in accordance with Federal, State and University rules, regulations, policies, and procedures.
• Reviews, approves, and monitors procurement transactions for allowability, allocability, reasonableness, availability of funds, and compliance with all Federal, State and University rules, regulations, policies and procedures as applicable.
• Provides advice, interpretations and/or makes effective recommendations, including the development of options and alternatives, regarding applicable policies, procedures and other administrative requirements to administrators, faculty and staff.
• Participates in the supervision, development, and training of junior fiscal staff.
• Provides and/or conducts fiscal compliance training to departmental PIs, managers, and administrative support staff as needed.
• Receives training relative to policies and procedures of specialty area.
• Responsible for written and oral communications, exercising tact, diplomacy, and good judgment in relation to others.
• Develops, prepares and presents oral and written reports to management and/or other personnel.
• Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes affecting specialized area, and completion of projects assigned. Planning and projecting for anticipated changes.
• Effectively resolves complaints.
• Works as a team member to identify, coordinate, and evaluate problems.
• Maintains and fosters effective working relationships with others both internal and external to the University.
• Monitors project financial operations with respect to budget preparation and expenditure control.
• Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of substantial scope, difficulty, or complexity in a specialty area.
• Other duties as assigned

Note: * Indicates essential functions

Minimum Qualifications

• Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of general business management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with sponsored project administration or general business management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures.
• Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
• Familiarity with Microsoft Excel and Word applications.

Desirable Qualifications

• Experience working in a research environment.
• Familiarity with the UH and RCUH accounting, procurement, and personnel systems.

To Apply

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicants must submit the following:

1. Resume;
2. Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
3. The names and contact information (telephone number and email address) of at least three professional references; and
4. Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc.) REDACTED.

If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (08/17/2026) to email copies of your transcripts to View email address on click.appcast.io. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Llewelyn Yee, View email address on click.appcast.io