Senior Proposal Coordinator

Proposal Coordinator Senior The Proposal Coordinator Senior supports the Proposal Manager with proposal development activities, including proposal document management. Oversees proposal publications, monitors progress, and establishes priorities and deadlines for production, including desktop publishing, graphics, and printing. Ensures proposal deliverables comply with all proposal preparation instructions specified in the RFP and supports the Proposal Manager in kickoffs, color team reviews, and other development activities. Principal Accountabilities Analyzes RFP and develops/updates compliance matrix; creates proposal information document (PID) Develops proposal templates adhering to production requirements Creates writers’ documents based on the proposal database or Proposal Manager outline Develops and updates plans, schedules, materials, and files; tracks action items via RAIL to established suspense dates/times Provides direction for advanced desktop publishing functions, administrative support, security, control, and distribution of proposals or other documents; ensures quality assurance and control at all stages of preparation Oversees all proposal publication activities, including coordinating graphics, desktop publishing, proofreading, and production support of drafts, final submissions, and ENs, ensuring high quality standards Determines style, techniques, and medium best suited to produce desired effects and conform to production requirements Discusses graphics and text requirements at various stages, making necessary changes as determined by the customer; proofing work to minimize errors and reworks Develops Final Production Checklist Coordinates the production of print requests for proposal teams (RFP books, proposal volumes, and other artifacts) for kick-offs, color teams, and final print Coordinates final production of all deliverables, including assembly, book checks, packaging, and shipping Assists Proposal Managers in developing and updating proposal management plans as assigned Manages SharePoint proposal site content and user‑right access administration for SharePoint and PleaseReview; trains and assists team members in using the proposal template and electronic collaboration tools Prepares archives of proposals following final submission Works closely with customer/requestor to ensure job requirements meet company standards and customer satisfaction Troubleshoots computer and production equipment problems Performs other duties as assigned Knowledge & Skills Works efficiently under multiple deadlines and changing priorities, producing a high volume of high‑quality material with attention to detail Strong knowledge of the English language; excellent grammar, writing, and proofreading skills Experience reading and analyzing Request for Proposals (RFPs) Working knowledge of industry‑standard proposal management processes Strong interpersonal skills and a team‑player attitude; comfortable working in a matrixed environment Adaptable to changing schedules in a fast‑paced and demanding environment Customer‑service oriented Demonstrated organizational skills, detail‑oriented; produces accurate work in a timely manner Excellent oral communication, conflict‑management, and diplomacy skills Experience coordinating with production teams and print services Proficiency with desktop publishing/graphics software such as Adobe Illustrator Advanced/expert knowledge of Microsoft applications (specifically Word) Knowledge of document production and file version control systems Knowledge of Department of Defense (DoD), U.S. Government structure, and agency acquisition procedures (preferred) Experience & Education Bachelor’s degree or additional education may be substituted for experience or additional experience may be substituted for education (generally 2 years of experience equals 1 year of education) Five or more years of experience developing proposals for major U.S. Government contracts or similar work experience Travel may be required up to 10% for onsite meetings U.S. Citizenship required Compensation Details $90 - $110k The compensation range listed for this position is provided as a good‑faith estimate. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws. Benefits Overview Our health and welfare benefits are designed to support you and your priorities. Offerings include: Health, dental, and vision insurance Paid time off and holidays Retirement benefits (including 401(k) matching) Educational reimbursement Parental leave Employee stock purchase plan Tax‑saving options Disability and life insurance Pet insurance Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara‑O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits. Equal Opportunity Employer Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low‑income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( #J-18808-Ljbffr