Administrative Assistant 3

Administrative Assistant Position

This individual position is exempt from the hiring freeze. Qualified applicants are encouraged to apply. Welcome to the Department of Health! We'd be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today! This position is open to Alaskan residents only. Please check out the residency definition to determine if you qualify. What you will be doing: In this position, you will play an important leadership role within the Section of Epidemiology by overseeing and providing administrative support for operations within the Central Services Unit, including the Infectious Disease team. You will supervise and coordinate key administrative functions including scheduling, travel, procurement, invoice processing and reconciliation, records management, resource tracking, and general operational support. You will work closely with administrative and program staff in a collaborative environment, providing guidance, coordinating priorities, and helping ensure efficient and responsive operations. Your work will directly support statewide infectious disease prevention and response efforts.

Our organization, mission, and culture: The Section of Epidemiology is dedicated to protecting and improving the health of Alaskans through timely, data-driven action on infectious diseases and environmental health hazards. We value collaboration, public service, and strong partnerships with Tribal, local, state, and federal partners to support effective public health prevention and response across the state. As part of this team, you will contribute to a supportive and mission-driven environment where administrative excellence helps ensure programs can deliver critical public health services to communities throughout Alaska. The benefits of joining our team:

Joining our team gives you the opportunity to support critical public health work that helps protect Alaskans from infectious diseases. You will work with a collaborative team of public health professionals who value accuracy, coordination, and service to the community. The State of Alaska offers various benefits, such as paid time off, paid holidays, comprehensive health insurance, and retirement benefits. This role also provides opportunities for professional development and advancement within. Your work will directly support programs that improve patient safety and public health outcomes across the state. The working environment you can expect:

Your new workspace is an office setting in the Frontier Building, boasting stunning views of the Chugach and Alaska Mountain Ranges. Our Midtown location makes it easy to find lunch options, whether you drive, walk, or bike. The Frontier Building also offers ample free-covered parking, onsite vending machines, excellent building security, and a formal walking track on the top floor of the parking garage. Who we are looking for: The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work
• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
• Human Capital Management: Builds and manages workforce based on organizational goals, budget considerations, and staffing needs. Ensures that employees are appropriately recruited, selected, appraised, and rewarded; takes action to address performance problems. Manages a multi-sector workforce and a variety of work situations