Material Inventory Coordinator

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The Inventory Coordinator will provide support to the Clinical Supply Chain Manager and Perioperative Materials Supervisor in ensuring that all Periop Material is provided in an efficient and cost-effective manner to the CCHS surgical areas. They will provide support to the Clinical Supply Chain Manager and Perioperative Materials Supervisor to standardize products across all surgical areas and reduce costs. They will provide inventory reports and create spreadsheets to assist with managing inventory effectively, with responsibility for managing stock and Non-stock supplies. Will aid in the effective management of Non-stock clerks at Wilmington OR's, Christiana OR's, and ancillary sites. Balances the needs of the OR through par level management to control costs and provide for cost effective supply chain management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor in planning new policies and procedures.
• Indirectly coordinates all daily activities in Surgical Materials Distribution.
• Coordinates & implements surgical inventory system/process changes to maximize effective management of inventory control, replenishment, distribution, and stock reduction. Ensures that all Surgical Materials staff are well-trained on new technologies that are implemented.
• Performs statistical analysis on stock usage, inventory turns and cost implications.
• Serves as Surgical Materials Distribution point person for product quality and utilization concerns.
• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor by meeting with vendors, physicians, and CCHS clinicians to identify areas of opportunity for product standardization and inventory reduction. Performs statistical analyses on products or product lines to help determine the most realistic and cost-effective manufacturer/vendor partners.
• Monitors, analyzes, and audits data on stock levels, accuracy of service delivered, staff productivity and overtime to effectively improve processes.
• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor in preparation of annual budgets for operations and capital.
• Assists in the follow-up on all documentation and procedures necessary for JCAHO and federal, state, and local agencies.
• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor with preparation of evaluations and counseling of staff as needed.
• Works closely with Materiels Clerks and vendors to ensure timely availability of all inventory items used in multiple O.R.'s.
• Works closely with purchasing and vendors to insure timely purchase and receipt of all Non-stock O.R. items.
• Works with purchasing to procure replacement stock and Non-stock products to meet the changing needs of the O.R.
• Assists OR Patient Care Coordinators in developing par levels for specialty areas.
• Develops action plans for implementation of OR inventory relocations.
• Routinely reviews par levels for stock and Non-stock supplies in the OSG and O.R. par locations.
• Assists Surgical Materiels Clerks in follow-up on all supply shortages. Acts to ensure timely availability of all items for the O.R.
• Responsible for receipt of all Non-stock items. Examines product for quality, quantity, and exactness to original purchase order.
• Assists Clinical Supply Chain Manager and Perioperative Materials Supervisor with documentation and follow-up, including removal and acquisition, of effected product(s) on all surgical recalls. Records findings in recall software database.
• Works with Food and Drug Administration to make sure that recalls are kept up to date and accurately filed.
• Assists Perioperative Materials Supervisor with planning and implementing system-wide product conversions.
• Assists Perioperative Materials Supervisor with system-wide Obsolete Inventory Reduction Initiative.
• Prints and reviews product labels for shelf/bin locations in both OSG locations.
• Maintains and supports handheld computers used for daily inventory purposes.
• Provides daily reports to ensure system and inventory integrity.
• Updates par forms and requisitions as needed. Ensures that the updated par areas are provided with new labels, alphabetical listing and maintains emergency batches.
• Demonstrates compliance with Christiana Care Health Services and departmental policies and procedures and mandatory education requirements including but not limited to safety, infection control, attendance and dress code.
• Researches causes of supply deficiencies and helps to resolve internal or external circumstances that are creating these shortages. Communicates all supply shortage problems to the appropriate O.R. Staff and to the Surgical Supply Chain Manager.
• Performs assigned work safely, adhering to established departmental safety rules and practices. Reports to Clinical Supply Chain Manager and/or Perioperative Materials Supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
• Travels to both Wilmington and Christiana OR's maintaining contact with Non-Stock Clerks in both locations.
• Works with Patient Care Coordinators in the effective management new products during efficacy trials.
• Performs other duties as assigned when needed by management.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Associate Degree or equivalent preferred.
• Two years of experience in Material Distribution and two years experience in Perioperative Logistics.
• An equivalent combination of education and experience may be substituted.

EEO Statement: ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.