Executive Administration / Receptionist

Executive Admin/Receptionist

The Executive Admin/Receptionist is responsible for independently managing day-to-day reception and front office operations, along with supporting various administrative functions.

Responsibilities include:

• Conduct daily walkthroughs of the facility to ensure operational readiness.
• Ensure cleanliness and availability of office and break room supplies, including tea/coffee replenishment.
• Manage printing requests and coordinate shipping activities.
• Order and maintain administrative and office supplies.
• Prepare for and assist during client visits and meetings.
• Perform additional administrative duties as assigned by the Supervisor.

Reception duties include:

• Manage front desk and reception operations.
• Welcome and assist clients and guests professionally.
• Ensure all security and visitor protocols are followed.
• Handle identity card and badge management.
• Perform mailroom and shipping functions using carriers such as FedEx, UPS, etc.
• Maintain conference room reservations and ensure meeting rooms are clean and prepared.

Executive administration duties include:

• Monitor and manage usage of office supplies, pantry supplies, and copier resources.
• Coordinate maintenance and cleanliness of office equipment and liaise with building management when needed.
• Support additional administrative activities assigned by the Office Administrator/Supervisor.

Qualifications include:

• Associate degree preferred.
• 24 years of experience in Reception or Administrative functions within a medium-sized office environment (50100 employees preferred).
• Excellent verbal and written English communication skills.
• Strong computer proficiency, especially in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of office administration and front office management practices.
• Strong interpersonal skills with the ability to work effectively in a multicultural environment.
• Excellent organizational, planning, analytical, and problem-solving abilities.
• Ability to make quick and effective decisions.
• Self-motivated, proactive, adaptable, and professional.
• Strong multitasking skills and ability to remain accessible for urgent office requirements.
• Flexible to work outside regular business hours when required.

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.