Analyst Strategic Sourcing

Role Description

Responsible for the data capture, analysis & reporting of data information to assist the Trinity Health leadership team achieve operational efficiency. Responsible for auditing department information, producing reports & suggesting improvements to processes. Provides knowledge & expertise in the program, services & applications.

Essential Functions

• Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.
• Research, collects & analyzes information. Identifies opportunities, develops solutions, & leads through resolution.
• Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient experience.
• Responsible for distribution of analytical reports.
• Utilizes multiple system applications to perform analysis, create reports & develop educational materials.
• Incorporates basic knowledge of Trinity Health policies, practices & processes to ensure quality, confidentiality & safety are prioritized.
• Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.
• Research & compiles information to support ad-hoc operational projects & initiatives.
• Synthesizes & analyzes data & provides detailed summaries including graphical data presentations illustrating trends & recommending practical options or solutions while considering the impact on business strategy & supporting leadership decision making.
• Leverages program & operational data & measurements to define & demonstrate progress, ROI & impacts.
• Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines.

Functional Role

The Strategic Sourcing Analyst plays a key role in the day-to-day operations within the Strategic Sourcing division of Supply Chain Management. This role provides strategic support to the Sourcing Managers via a variety of essential activities with focus on supporting the division in obtaining annual financial goals.

• Handles the competitive bidding process for low to low-medium risk (but high volume) projects involving direct & indirect commodities and/or services.
• Drafts contracts, contract amendments, and RFP/RFQ information.
• Maintains knowledge of the Group Purchasing Organization's (GPO) and Trinity's contract portfolio to leverage and utilize appropriate agreements.
• Coordinates and maintains system compliance by optimizing these agreements.
• Works closely with the legal department and sourcing manager in the drafting and analyzing of communications between the organization and contracted partners.
• Supports competitive bidding process on direct and indirect supplies/services/equipment.
• Pre-qualifies suppliers, supports RFP/RFI creation, accumulates responses, reviews product/service information to determine applicability and any outliers.
• Drafts and completes execution of amendments to extend contract terms, participation of facilities, addition of products/or services, or other amendment requirements.
• Responsible to complete contract lifecycle management system contract request, tier reporting, SIPs and Eloc.
• Collects, cleans, and validates large datasets from multiple sources to ensure accuracy and integrity.
• Analyzes data to identify trends, patterns, and anomalies that inform business strategies.
• Develops and maintains dashboards, reports, and visualizations using tools such as Power BI, Tableau, Excel or similar platforms.
• Conducts category assessments including spend analysis, demand forecasting, supply market intelligence, and risk evaluation to identify value creation opportunities.
• Independently pursues contract optimization opportunities and brings opportunity assessments forward to the Sourcing Leadership team.
• Analyzes markets to determine vendor sources and product/service/equipment/IT availability.
• Supports development of fact bases for major purchasing categories.
• Ensures effective handoff of executed contracts to business owner, Supply Chain verticals, and other stakeholder departments as applicable.
• Lends support for sourcing and contract management system(s).
• Serves as a contact for RHM management team members as it relates to purchasing/sourcing issues.
• Supports and contributes to process improvement that provides cost savings, increased efficiency and enhanced customer service.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree with major course work in business, supply chain management, or data science and at least 3 (three) years of sourcing experience or an equivalent combination of education and work experience.
• Comprehensive knowledge and skills in advanced data analytics and procurement practices including intermediate to advanced excel skills, knowledge of Power BI, Tableau, or similar applications.
• Strong analytical skills, attention to detail, and the ability to communicate complex findings in a clear and concise manner.
• Knowledge of methods used in the access and use of information, the preparation of specifications, and the analysis of bids and contracts.
• Ability to identify problems, utilize originality and ingenuity to make recommendations and decisions, and implement solutions.
• Excellent verbal and written communication skills.
• Strong problem-solving skills with the ability to research problems and present findings with attention to detail and a high degree of accuracy.
• Solid customer service qualities along with excellent interpersonal skills.
• Ability to establish and maintain productive and positive working relationships with all stakeholders and external suppliers.
• Proven prioritization, multi-tasking, and coordination skills within a fast-paced environment.
• Personal presence characterized by a sense of honesty, integrity, and caring.

Additional Qualifications

• Healthcare industry experience is preferred.

Physical & Mental Requirements & Working Conditions

• Exposure to conditions which may be considered unpleasant to sight, touch, sound & / or smell.
• Occasional exposure to fumes, odors, dusts, mists & gases, biohazards / hazards.
• Ability to follow tasks through to completion, understand & relate to complex ideas / concepts.
• Ability to read small print, hear sounds & voice / speech patterns.
• Perform manual dexterity activities & / or grasping / handling.
• Ability to climb, kneel, crouch & / or operate foot controls.
• Use a computer / other technology.
• Maintain a safe working environment & use available personal protective equipment (PPE).
• Ability to provide assistance in the event of an emergency.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer.