Accounts Payable Specialist

Job Description

Job Description

Company:  At Cobalt Truck Equipment, we specialize in constructing custom, fully equipped trucks tailored to the unique needs of its clientele. Whether serving the construction, utility, or heavy equipment sectors, Cobalt has earned the trust of industry professionals who rely on their mechanics trucks, lube trucks, utility bodies, platforms, and more.

Summary:

The AP Specialist plays a crucial role in maintaining the financial integrity of our manufacturing operations. This position is responsible for managing accounts payable and ensuring timely processing of invoices, which directly impacts cash flow and vendor relationships. Additionally, the AP Specialist will assist in internal audits and contributing to accurate financial reporting. By prioritizing workload effectively, this role ensures that all financial tasks are completed within deadlines, supporting the overall efficiency of the accounting department.

Key Responsibilities:

• Manage company credit cards/reimbursables & post payment.
• Manage accounts payable, including invoice verification and payment processing.
• Supplier setup including verification of W-9 information
• Conduct account reconciliations to ensure accuracy and completeness of financial data.
• Support internal audit processes by providing necessary documentation and reports.
• Analyze discrepancies and help resolve accounting variances
• Ensure compliance with company policies and accounting standards
• Assist with internal and external controls
• Coordinate with other departments to gather financial information
• Communicate with vendors, clients and internal staff regarding payments and account issues
• Provide general administrative support to the accounting department
• Assist with employee expense processing and reconciliation
• Prepare and file annual 1099’s  
• Help improve and streamline accounting processes and workflows
• Backup for administration support

Minimum Qualifications:

• Associate's degree in Accounting, Finance, or a related field.
• Proven experience in accounts payable or a similar accounting role.
• Strong understanding of basic accounting principles and practices.
• Ability to prioritize workload and manage multiple tasks, meeting deadlines, especially during peak periods.
• Cost accounting and account reconciliation skills
• Organizational and time-management skills
• Proficient in Excel and accounting systems
• Strong communication skills

• Strong attention to detail required

Preferred Qualifications:

• Experience in the manufacturing industry.
• Familiarity with accounting software and ERP systems.

Work Environment

This position works in an office setting. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or type; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and sit for long periods of time. The employee must regularly lift and/or move objects up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work

This is a full-time Hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. with an hour lunch, work hours can vary based on need. 

Other Duties : This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits

• Medical, dental and vision
• Employer paid life insurance and short and long term disability
• Flexible spending and health savings accounts
• Retirement plan with up to 5% company match
• Paid time off
• Paid holidays

Cobalt Truck Equipment is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We encourage all qualified individuals to apply.

Come work for a great team! Smarter | Faster | Less Down Time