Administrative Assistant I - Admissions - PT

Administrative Assistant I - Admissions - PT

Under the general direction and supervision of the Beatrice Campus Admission Technician and the Administrative Director of Admissions, the Administrative Assistant I provides support to Admissions Office and Welcome Center personnel. This position involves significant contact with current and prospective students, SCC students, staff, faculty, and the general public. Responsibilities include data entry, creating correspondence, responding to inquiries about the College, giving tours, and assisting with events. The Administrative Assistant I – Admissions provides support to the Admissions Office in a fast-paced environment that requires multitasking with competing priorities. Other duties include imaging and assisting with administrative and clerical support for Enrollment Management.

Provides Customer Service: Deliver positive, welcoming assistance to prospective and current students and guests. Respond to inquiries in person, by phone, email, text, and/or mail. Schedule campus visits and activities held at Beatrice Campus. Makes referrals and directs inquiries to the appropriate office. Participate in Campus Visits and Recruiting Events. Lead campus tours for prospective students and families, special guests, groups, and SCC students, staff, and faculty as requested. Conduct individual meetings with prospective students and families during campus visits and recruiting events. Assist with administrative tasks for recruiting events and tours.

Prepares Correspondence: Utilize the College's student information system to create correspondence informing applicants of required admission materials, incomplete files, and notice of acceptance. Maintain files, collate required documentation, and create labels. Process Department Mail: Open and process incoming mail. Prepare outgoing mail for the Admissions Office. Process Information: Enter prospective student data into the Student Information System. Prepare and mail material to students. Enter appointment notes into the database. Prepare Reports: Produce reports to summarize Admissions Office activities. Assist with Applications: Assist with processing admissions applications by inputting data, including the review and updating of student mailing addresses, and verifying the accuracy of the data. Receive Incoming Transcripts: Record the receipt of incoming high school and college transcripts to the student's file, noting such things as dates of attendance, graduation date, class rank, GPA, etc., and forward transcripts to other offices as appropriate. Promote a Culture of Belonging: Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College's policies and programming related to access, fair employment, and equal opportunities for all.

Assists with recruitment and student life programming and activities such as Discovery Days, New Student Enrollment, New Student Orientation, New Student Welcome, Welcome Weeks, Move-In Days, and other campus activities and programs. Assists with special projects as assigned by the Admissions staff. Supports the campus community, Enrollment, and Student Affairs initiatives by assisting with duties as assigned. Cross-train with various Student Affairs offices to assist as needed. Maintains Admissions Office supplies, including brochures, booklets, and other display materials. Participates in selected staff and professional development activities. Operate campus switchboard as assigned. May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required. Perform other College functions and duties as assigned. Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.

Required Knowledge, Skills and Abilities: Excellent communication skills and the ability to present information and positively promote Southeast Community College to current and prospective students, high school staff, and community members. Ability to learn and demonstrate knowledge of all Southeast Community College Programs of Study. Knowledge of filing and record-keeping systems. Ability to meet multiple demands and deadlines while having numerous interruptions. Ability to work and communicate with a diverse group of students, faculty, staff, and the general public. Knowledge of and experience in operating a personal computer.

Physical Demands: Employees must be able to perform the following physical requirements with or without reasonable accommodations: Work at a desk for extended periods of time, continuously for 2-4 hours and up to 8 hours. Present for extended periods of time, continuously for 2 – 4 hours, and up to 8 hours. Provide tours for up to 1.5 hours while listening and talking. Surfaces may include cement, grass, rock, or dirt, and can be flat or include various degrees of incline. Ability to operate a computer, computer mouse, keyboard, phone, and other office equipment continuously. Lift and carry up to 30 pounds. Climb stairs; climb stairs carrying up to 30 pounds; climb stairs while talking. Bend, kneel, stoop, and squat to floor level on a regular basis. Reach with hands and arms above the head, in front of the body, and below knee level. Provide tours outside in a variety of weather conditions, including heat, cold, rain, snow, and wind. Ability to get in and out of, ride in, and drive a College-owned vehicle on a regular basis up to 100 miles. Ability to communicate effectively both in writing, in person, and on the phone. Ability to use basic computer skills. Ability to possess and maintain a current, valid Driver's License and be insurable as a driver by the College's insurance carrier. The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Minimum Qualifications: High School graduate or GED. Two (2) years of office experience or one (1) year of office experience plus one (1) year of related training.

Desired Qualifications: AAS degree in Office Professional, Business Administration, Computer Information Technology, or another related field.

Salary: $17.94 per hour

Benefits: Part-time regular employees are eligible to participate in the TIAA retirement plan through a Roth, SRA, or 457(B) account, with no match provided by the College. Additionally, part-time regular employees may enroll in supplemental benefits and the group vision plan through employee-paid premiums.

Schedule: Normal hours of work for this part-time regular position are scheduled by the College generally between 9 a.m. and 3:00 p.m. Monday through Friday, based on a 29-hour workweek, based on a 260-day work calendar. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek.

Posting Detail Information: Please be advised that Southeast Community College will require a Criminal History Background Check prior to final offer.